Administrator, Health & Welfare Services

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.

Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.

We’ve earned recognition time and again as a top place to work—named among the best by respected organizations like Glassdoor and U.S. News & World Report. We’re also proud to be recognized for one of the country’s Top 50 Midsize Early Talent Programs through RippleMatch’s Campus Forward Awards. There’s never been a better time to be part of Insperity, and our best work is still ahead. Learn more at Insperity.com.

Why Insperity?

Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community.

Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.

Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.

Administrator, Health & Welfare Services

This position provides administrative, clerical, coordination, and confidential support to the Vice President, Health & Welfare Services, and designated department leaders. The role requires strong organizational judgment, discretion, attention to detail, and working knowledge of departmental priorities, processes, and functions. The Administrative Assistant supports day-to-day department operations, executive scheduling, meeting coordination, onboarding and offboarding logistics, vendor and visitor coordination, expense and purchasing activities, event planning, document preparation, and other administrative needs that enable the Health & Welfare Services department to operate efficiently and effectively.

Responsibilities:

• Provides administrative and confidential clerical support to the Vice President, Health & Welfare Services, and designated department leaders, including correspondence, calendar management, meeting coordination, document preparation, and follow-up tracking.
• Manages complex calendars, schedules meetings, reserves conference rooms, coordinates meeting logistics, prepares agendas, gathers materials, and records meeting notes or action items when requested.
• Coordinates timely and cost-effective travel arrangements, prepares related documentation, and supports expense reporting, purchasing, invoice processing, credit card reconciliation, and acquisition activities in accordance with company procedures.
• Screens and prioritizes correspondence, calls, meeting requests, visitors, and other inquiries; handles routine matters independently and directs issues to the appropriate leader, team member, or Insperity department.
• Exercises sound judgment and discretion when handling confidential information, sensitive situations, competing priorities, and requests requiring executive attention.
• Coordinates department onboarding, offboarding, personnel updates, office moves, equipment requests, system access needs, business cards, workspace setup, and related administrative activities in partnership with Corporate HR, Facilities, Communications, Information Technology, and other internal departments.
• Serves as the department point of contact for facilities, office maintenance, conference room needs, supply inventory, equipment needs, and general workplace coordination.
• Supports department communications, training sessions, and education activities.
• Responsible for scheduling vendor meetings, carrier meetings, consultant meetings, and leadership meetings. 
• Leads committees for department activities and events, including All Hands meetings, Wellness Expo activities, On the 9th sessions, recognition events, celebrations, and other department or company events.
• Prepares, proofreads, formats, and distributes presentations, reports, communications, meeting materials, spreadsheets, and other documents with strong attention to accuracy, consistency, grammar, and professional presentation.
• Assembles data for special projects, prepares routine reports, performs basic statistical or formula reviews, and conducts high-level quality checks to ensure report accuracy and consistency with prior reporting.
• Supports departmental budget tracking, expense coding, purchasing documentation, approval routing, and other routine reporting or administrative recordkeeping activities.
• Coordinates updates, revisions, and administrative maintenance for department plans, contact lists, recurring reports, procedures, and the Department Disaster Response Plan.
• Collaborates with Health & Welfare Services leaders and team members to identify administrative needs, resolve routine issues, improve coordination, and support consistent department operations.

Qualifications:

• High School Diploma or equivalent is required.  Associate’s Degree in a related field is preferred.
• Two to five years of administrative experience is required.
• Practical knowledge and experience in an insurance, financial, legal and/or compliance environment is preferred.

Travel: Up to 5%

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.