Accounting Specialist

Agency

Dept of the Secretary of State

Division

Administration

Job Classification Title

Accounting Specialist (S)

Position Number

60008628

Grade

NC11

About Us

The North Carolina Department of the Secretary of State (NC SOS) is the heartbeat of the business community promoting economic growth and protecting the public from financial harm. The Department works with business, banking and legal communities to strengthen our state's economy with a state-of-the-art system of reliable business and governmental records. Plus, we stand as a vigilant guardian against fraud for individuals and businesses alike. Join us in building a secure and prosperous future!

Description of Work

Knowledge Skills and Abilities/Management Preferences

POSITION NUMBER: 60008628
SALARY GRADE: NC11
RECRUITMENT RANGE: $45,431 - $56,197
WORK LOCATION: Secretary of State/Downtown Raleigh Location
The Posting Will Close At 11:59 P.M. The Night Before the End Date

This position is assigned to the Financial Section and that section is responsible for budget, purchasing, accounts payable, accounts receivable, payroll, and all other financial activities.

This position will be responsible for transmitting data to financial institutions for daily transactions, reconciling ACH and credit card deposits, miscellaneous deposits, and the daily cash and check deposit for the Department. The selected candidate will use various financial institutions websites and portals as well as NCFS to process all deposit certifications and journal vouchers. Take the deposit to the bank daily. Must have the ability to reconcile various financial systems and reports and find any discrepancies that may arise.

This position is also responsible for importing all ACH and check returns in the Departments in-house knowledge base system (SOSKB) to process letters for collections. Must have the ability to do in-depth research and put data together to dispute chargebacks online in Client Line. The candidate will also contact customers via phone, email, and USPS mail for collection of the debt. Work with customers to resolve any filing issues as it relates to returned payments. The chosen candidate must be able to work independently, ability to prioritize duties, be self-motivated, and have excellent communication skills.

KNOWLEDGE/SKILLS/AND ABILITIES

Do you have what it takes?

Financial & Accounting Knowledge: Working knowledge of basic accounting principles, governmental fund accounting, and state fiscal policies related to accounts receivable, billing, revenue recognition, deposits, refunds, and collections. Understanding how incoming payments and receivables impact financial reporting and cash flow management.

System & Reporting Skills: Skill in using NCFS and related systems to record receivable transactions, apply customer payments, reconcile deposits, and generate AR-related reports such as aging schedules. Skill in using FIORI or similar systems to manage and update customer accounts, monitor outstanding balances, and prepare required financial or statistical reporting.

Analytical & Compliance Ability: Ability to review receivable transactions for accuracy, completeness, and policy compliance, including verifying billing documentation, ensuring proper coding, confirming deposit accuracy, and monitoring overdue accounts. Skilled in identifying discrepancies in customer payments or account balances and resolving them in compliance with state policies.

Organization & Tracking: Ability to maintain detailed tracking logs for invoices issued, customer payments, deposit activity, outstanding receivables, revenue accounts, and collections to meet deadlines, support audits, and ensure accurate financial records. Skilled at managing organized electronic and paper records related to AR activity.

Professionalism & Teamwork: Demonstrated attention to detail, accountability, integrity, customer service, and ability to work effectively with fiscal staff, program staff, customers, and external partners. Proactive communication and collaboration to ensure timely receivable processing, accurate reporting, and strong internal controls.

Applications that include "see attached" or rely solely on resumes instead of completing the formal application's education and work experience sections will be considered incomplete and ineligible for consideration for the vacancy. Unless explicitly requested in the vacancy announcement (e.g., transcripts,
proof of licensure or certification), all attachments are considered optional and will not be reviewed during the initial screening to assess the applicant's eligibility for the vacancy.

Applicants seeking Veteran's Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with their application.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if currently serving as a member of the NC National Guard in good standing. If you are a former member of the NC National Guard with a service tenure of at least 6 years and an honorable discharge, please attach either a DD256 or NGB 22.

The North Carolina Department of the Secretary of State is committed to Equal Opportunity Employment and employs the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified candidates. The actual salary will be determined based on relevant competencies, knowledge, skills, and abilities, as well as considerations for internal equity and budgetary considerations pertinent to the advertised position.

State Employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than their current position.

If you are having technical issues submitting your application, please call the NC Office of State Human Resources at 984-236-0800.

For further information, please contact:
Tameka M. Gentry, ASSISTANT HR DIRECTOR
North Carolina Secretary of State
Human Resources | Old Revenue Building
2 S. Salisbury Street | Raleigh, NC 27601
Phone: (919) 814-5331 | Fax: (919) 814-5395
Email: [email protected]

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelor's degree in accounting, business administration, or other curriculum that would provide a core curriculum in financial management coursework from an appropriately accredited institution; or Associate’s degree in accounting from an appropriately accredited institution and three (3) years of accounting or auditing experience; or High school or General Educational Development (GED) diploma and four (4) years of experience as an accounting technician, three of which must have been at an advanced technical level or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Tameka M Gentry

Recruiter Email:

[email protected]