Admissions Assistant

The Admissions Assistant will provide office support for all aspects of the admissions and enrollment process. The Assistant serves as the first point of contact for Admissions and will provide excellent service to prospective and current students

Position Specific Responsibilities/Accountabilities

• Provide information to prospective students regarding the admissions and application process; respond to phone, email and chat inquiries; provide campus tours and meet with prospects.

• Process applications and required documents; use application systems, BANNER and other university systems as necessary.

• Generate reports for processing and to collate files for review; create electronic admissions files.

• Troubleshoot problems with individual applications and contact applicants as necessary.

• Enter/process admissions decisions; generate decision letters and emails.

• Provide appropriate follow-up with decisions; maintain LLS application status checker.

• Create emails, flyers and invitations for prospective students; assist with events as needed.

• Create and modify newsletters for admits and applicants.

• Update general Admissions web pages.

• Assist with a variety of special projects and events.

• Register and maintain information for recruitment events; coordinate and ship materials; recruit at local graduate and law school fairs (some travel may be required).

• Take appointment requests for Associate Dean, Director and Assistant Directors of Admissions.

• Pick-up and process mail daily.

• Order office supplies and keep track of office inventory.

• Perform other related duties as assigned or requested.  The Law School reserves the right to add or change duties at any time.

Loyola Marymount University Expectations:

Exhibit behavior that supports the mission, vision, and values of the university.  Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.  Demonstrate a commitment to outstanding customer service.

Requisite Qualifications:

• Typically, a Bachelor’s degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills and abilities to keep abreast of relevant regulation/policy changes.

• Experience providing administrative support in an admissions office or other area of higher education is preferred.

• Some knowledge of standard office procedures, word processing, spreadsheet, email and databases. (Word, Excel and PowerPoint).

• Successful candidate will have excellent customer service skills and the ability to work with a variety of people; be able to learn quickly; work with multiple supervisors and perform several job duties at once with efficiency and accuracy.

• Good communication and interpersonal skills (both written and oral); poise and professionalism necessary to represent the University independently before a variety of constituencies.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must

be met by an employee to successfully perform the essential functions of this job.  Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential functions.

Constantly required to sit, feel, use finger movement, speak clearly, hear conversation, see near and

far.  Frequently required to stand and walk.  Occasionally required to lift, carry and push up to 25

lbs., stoop, kneel, reach high and low, and use depth perception.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of

those an employee encounters while performing the essential functions of this job.  Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is normal.

MENTAL DEMANDS:  Mental demands described here are representative of those that must be met

by an employee to successfully perform the essential functions of this job.  Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Occasional variety of unrelated tasks.  Frequent calculating, interrupted work, variety of interrelated

tasks, sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

#HERC# #HEJ#

Staff Regular

Salary range

$22.26 - $26.68 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)

LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.

 

Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at [email protected] or by phone at (310) 338-2723. Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.

 

When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying. Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.

 

LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.