Assistant Manager/Manager (Facilities Management & Engineering Department)

[What the role is]

As an Assistant Manager / Manager in the Business Infrastructure Branch (BIB) of the Facilities Management & Engineering Department (FMED), you will handle and oversee the procurement and management of Facilities Management (FM) and construction-related contracts.

[What you will be working on]

You will be responsible for the following:

• Manage and administer the procurement of services and goods and pre and post contract management.

• Carry out user needs analysis, draft and prepare tender and contract documents, including requirement specifications.

• Carry out market surveys on services or products that are currently used in the industry.

• Review and vet tender and contract documents to ensure compliance with Public Sector Standards Conditions of Contract (PSSCOC), government tender procedures and that operational requirements are met before calling and awarding of tenders.

• Monitors and put in place controls to ensure all procurement processes by internal stakeholders comply with established procurement policies, procedures, and guidelines.

• Carry out evaluation and prepare recommendation reports of submitted tender bids.

• Tracks, checks and processes contract variations, exercising of options for contracts under the department.

• Assists in pre and post contract management such as submission of security deposit, insurances, drawings, plans, warranties, operations & maintenance manuals, and all other documents required under the contracts.

• Carry out performance review of IFM Contractors for recommendation of payment.

• Oversees and handle FM and construction-related projects, from project inception to project completion.

• Provide advisory on contractual matters to other department users tapping on FMED’s contract.

• Any other tasks assigned by Supervisor.

[What we are looking for]

• Minimum 2 years of experience in procurement and contractual management.

• Knowledge and experience in government procurement policies (IM, PSSCOC and all other relevant published standards) would be advantageous.

• Background in Building / Facilities Management, Civil/M&E Engineering, Construction Project Management or Quantity Surveying would be useful.

• Familiar with local Codes of Practices, statutory authorities’ requirements, and FM operational practices would be useful.

• Conversant in technical specifications writing.

• Basic computer skills such as Excel and PowerPoint etc. and able to read and interpret building and M&E drawings/plans.

• Self-motivated and comfortable with fast-paced environment.

• Able to work independently with good time management and able to multi-task.

• Excellent communication and analytical skills with problem solving attitude.

• Able and willing to work occasionally after office hours, including weekends and Public Holidays.

• As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.