- Location
- Jacksonville, FL
- Workplace
- Onsite
- Type
- Full-time
- Source
- Pinpoint
Description
Project Coordinator - Site Planning
Department: Corporate/Administrative
Employment Type: Full Time
Location: Jacksonville, FL
Description
CPH is a multi-disciplined Engineering and Architectural design firm that ranks in the nation’s Top 500 Design Firms by ENR Magazine.
Are you seeking next BIG opportunity for growth as part of a dynamic and collaborative team working with movers and shakers who produce solutions?
Are you ready to be a part of something bigger than yourself contributing to a collaborative win at work? If so, you might be the solution-oriented individual we are seeking for Project Coordinator at CPH!
This role will require a full-time, in-office presence with an adaptable, hit-the-ground running mentality. This individual will work with a collaborative team on-site in at our office in Jacksonville, FL or have flexibility to sit at one of our other locations across our Sunny State of Florida! ☀️
Position Overview:
The Project Coordinator (PC) plays a critical role in supporting project execution with a primary focus on site planning functioning well in a fast-paced environment with basic planning knowledge working with zoning and review of compliance/regulations. This individual will support a dynamic team by managing contracts, schedules, budgets, documentation, and stakeholder communication. This role ensures seamless coordination of operational and logistical aspects across project teams and acts as a bridge between project management and cross-functional teams, ensuring that projects run efficiently while maintaining clear and effective communication with sub-consultants, clients, and internal teams across multiple disciplines.
The ideal candidate thrives in an agile multi-disciplinary environment and is highly organized, detail-oriented, and proactive in problem-solving. This role will require one who is comfortable hitting the ground running with a proactive approach to learning new systems, tools, software and processes to support their team quickly and efficiently.
Other skills highly desired include working for a civil engineering firm and key communication skills with various staff, clients, vendors, and various stakeholders. This is a great role for a self-starter who is resourceful and comforter acting as such in a collaborative team setting.
Other skills highly desired include working for a civil engineering firm and key communication skills with various staff, clients, vendors, and various stakeholders. This is a great role for a self-starter who is resourceful and comforter acting as such in a collaborative team setting.
What You'll Do:
1. Basic Site Planning Knowledge/Experience
- Understanding of site planning and experience holding related responsibilities for land development team.
- Assist in creating site plans, review improvement layouts, and manage outside consultants like civil engineers and surveyors.
- Navigate local zoning laws, process land development applications, and secure agency permits.
- Track project milestones, maintain development schedules, and monitor cost estimates or cash flows.
- Act as a liaison between developers, contractors, and local government officials.
2. Project Setup & Administrative Coordination
- Assist in pipeline development and tracking and ensure appropriate records are created and updated.
- Assist with initial project setup, ensuring that files, templates, tracking tools, and systems are established correctly. Ensure compliance with company Standard Operating Procedures (SOPs) for project setup and execution.
- Maintain project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements.
- Assist team as needed with any grant opportunity research, application development, and submission coordination.
- Facilitate (as needed) internal kick-off meetings to align teams on project scope, roles, and deliverables.
3. Schedule & Budget Tracking
- Work closely with team to assist in budget tracking, financial forecasting, and invoicing preparation.
- Support the maintenance of project schedules, ensuring alignment with deadlines and deliverables.
- Track change orders and budget modifications, ensuring that project financials remain updated and aligned with contractual agreements.
4. Contract & Documentation Management
- Assist in contract lifecycle management, including sub-consultant agreements, client contracts, and regulatory documentation.
- Ensure proper digital and physical record-keeping for all project-related documents, maintaining version control and accessibility.
- Coordinate with legal and finance teams to ensure contract compliance, approvals, and execution.
5. Stakeholder & Client Coordination
- Act as a liaison between internal teams, sub-consultants, vendors, and clients, ensuring clear and efficient communication.
- Support client interactions by preparing meeting materials, presentations, and project reports.
- Facilitate cross-discipline coordination across internal teams, including engineering, permitting, finance, and architecture.
6. Financial Review & Reporting Support
- Assist in preparing weekly financial reports, tracking project expenditures and work authorizations (EWA).
- Coordinate with team to validate billable hours, budgets, and contract compliance.
- Support financial forecasting and fund allocation as part of grant lifecycle if applicable.
- Track billing milestones and assist with invoice processing, ensuring alignment with project scope and financial goals.
What You'll Need:
Education & Experience
- Associates or Bachelor’s degree in Business Administration, Project Management, Construction Management, or a related field; equivalent coordination or operations experience may be considered in lieu of a degree.
- Experience in project coordination, preferably within the AEC industry or professional services environment preferred.
- Basic level site planning experience and knowledge.
- Experience with financial tracking, contracts, and multi-disciplinary project coordination.
- Experience supporting multiple projects, teams, and deadlines in a fast-paced environment.
- Demonstrated ability to coordinate across internal teams, clients, and external partners with strong organizational and communication skills.
Work Environment:
- Professional office setting with periodic teams and in-person meetings
- Frequent use of standard office equipment such as computers, phones, printers, and filing systems.
Physical Requirements:
The physical demands below are representative of those that must be met by an employee to effectively perform the essential functions of the role.
The person in this position may require sitting or standing for long periods of time and lifting up to 25 pounds.
CPH is an equal opportunity employer committed to diversity, equity and inclusion in the workplace.
Compensation & Benefits:
- Dependent upon experience.
- CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.
- Company Paid Life Insurance and Short-Term Disability.
- 401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.
CPH is an Equal Opportunity/Affirmative Action/Drug Free Work Environment Employer.
Skills
ComplianceProject Management
