Executive Assistant

Ready to elevate your career? GESI is expanding! We are officially hunting for our next Executive Assistant in Vaughan, Ontario —someone ready to bring fresh ideas and grow alongside a dynamic team. 

About Us

GESI: GFL Environmental Services Inc. ("GESI") is a high-growth environmental services company recently carved out of GFL Environmental Inc. Backed by leading private equity firms, GESI delivers liquid waste, industrial cleaning, and soil remediation services across North America through a vertically integrated platform of over 230 sites and a fleet of 1,800+ vehicles. Our employees, over 5600 of us, enjoy numerous benefits: career advancement opportunities, competitive benefits, job stability within an essential services company, and the chance to make a positive impact every day for our customers and communities, Green for Life!

The Role

 GFL Environmental is adding to the leadership support team and looking for an elite Executive Assistant to support the Environmental Services division. This role will support the executive leading the division, as well as key senior leaders. With expert-level execution, our new team member will enhance the office of the executive and the division’s performance.  

About You

Your strong organization, communication and prioritization skills deliver best-in-class management of an executive’s office.  You identify and implement improvements based on your deep expertise as an elite Executive Assistant.  Expert management of meetings and associated logistics is a core competency.  You anticipate the executive’s needs and manage multiple priorities with an appropriate sense of urgency, empathy, and excellence.  Your resourcefulness and drive to deliver top-results are matched by your people-first approach to leading an executive office.  This leadership team has a demanding travel schedule, which requires your expert-level travel planning skills.  You have a high degree of emotional intelligence and discretion.  This critical role requires a dynamic individual with a proactive mindset and who will actively facilitate the performance of the business.

Job Duties

• Optimize the executive’s calendar to maximize efficiency

  • Personalize the executive’s schedule to their preferences, understand internal / external obligations, prioritize requests for time and facilitate urgent demands or issues;

• Make meetings effective and project manage deliverables

  • Manage logistics, prepare participants, and create relevant materials (i.e.:  financial reports, status reports, presentations)

  • Create action item reports, support key business initiatives and follow-up on delivery;

  • Maintain proficiency with software applications and department systems as required;

  • Provide event management support as requested;

• Improve flow of information

  • Triage incoming and coordinating outgoing correspondence;

  • Build institutional knowledge to clearly communicate with the team;

  • Compose and prepare correspondence, maintain contact lists, make travel arrangements, and complete expense reports;

• Manage employee engagement activities

  • Coordinate announcement, recognition and celebration projects and associated logistics in collaboration with key stakeholders;

• Perform a broad variety of administrative and project management tasks which facilitate the executive and leadership team’s ability to effectively lead the organization;

• Special projects as assigned

What We’re Looking For (Qualifications)

• Experience: 2-5 years of progressive experience managing an executive office supporting a large organization is preferred.

• Education: Post-secondary education in administrative support, office administration, or a related field is preferred.

• Technical Skills: Google Workspace (Docs, Sheets, Slides, Gmail)

• Soft Skills: Ability to maintain confidentiality and be self-disciplined. Ability to thrive in a fast-paced environment while managing multiple priorities. Ability to achieve high performance goals and meet deadlines in a fast-paced environment. Excellent communication skills between team members, vendors, management, and customers. Strong organizational skills and ability to prioritize multiple tasks seamlessly with excellent attention to detail.

Location

This is a 100% onsite role based in Vaughan, ON, with a planned permanent relocation to Markham, ON, around January, 2027.

Mobility Requirement

Must possess a valid G License and have everyday access to a reliable vehicle.

What We Offer

Why join us? We believe in taking care of our team. Here is a snapshot of our total rewards you can expect: 

● Health: Comprehensive medical, dental, and vision insurance. 

● Wellness: Employee Assistance Program, life insurance, and paid time-off

● Financial: RRSP matching, profit sharing and competitive wages

● Culture: Growth opportunities and continuous learning opportunities

Join us and become part of "Team Green" at GFL Environmental, where your skills and dedication will be valued and rewarded. Apply now for this exciting opportunity!

#GFLTalent

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [email protected]

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.