- Location
- uMhlanga
- Type
- Full-time
- Department
- Administration
- Source
- Teamtailor
Description
We are on the hunt for an Executive Assistant to join our team in Umhlanga, supporting executives within our Global Business Solutions Team.
This is a trusted, high-autonomy role for someone who is highly organised, proactive and thrives on keeping busy executives and complex schedules running smoothly. You will be the person who thinks ahead, spots potential problems before they happen and makes sure the details are taken care of.
Key Responsibilities
Provide dedicated executive support to approximately three senior executives across our Global Business Solutions team.
Manage complex calendars, appointments and meetings across multiple executives, priorities and time zones.
Coordinate local and international travel end to end, including flights, accommodation, ground transport, visas, forex and detailed travel itineraries.
Proactively manage changing travel arrangements and schedules, ensuring executives always have the information they need.
Coordinate executive meetings, including venues, virtual meeting links, agendas, preparation materials and attendee communication.
Handle sensitive and confidential business information with absolute discretion.
Assist with ad hoc executive and administrative requirements that keep the team operating effectively.
Work closely with internal and external stakeholders, building strong relationships and ensuring communication remains clear and professional.
Who You Are
You are highly organised, reliable and detail-aware, but you don't get stuck chasing perfection when something simply needs to get done.
You naturally think a few steps ahead. If an executive is flying internationally, you aren't only thinking about the flight. You're thinking about the visa, transfer, accommodation, time-zone differences, meeting schedule, travel documents and what could potentially go wrong.
You communicate clearly, handle pressure calmly and are comfortable juggling competing priorities across several executives. You know what you can solve independently and when something needs to be escalated.
Previous experience as an Executive Assistant, Senior Personal Assistant or similar executive support role would be highly advantageous, particularly if you have supported multiple executives and managed international travel.
If you're someone who gets satisfaction from bringing order to complexity, staying one step ahead and making sure senior leaders can focus on what matters most, we'd love to hear from you.