Controller

Position Purpose
The Controller is a hands-on leadership position responsible for the integrity of the company’s accounting operations, financial reporting, internal controls, financial planning, and timely GAAP-compliant reporting for G3 Quality and Ad Hoc Partners. The role works closely with executive leadership to deliver accurate financial statements, forecasts, reconciliations, KPI reporting, analysis, and other financial information needed to support sound business decisions.

The Controller will lead day-to-day accounting activities, including the general ledger, accounts payable, accounts receivable, cash management, account reconciliations, financial policies, and accounting procedures. The position is expected to perform work at all levels of accounting, including journal entries, month-end close activities, reconciliations, and financial analysis, while also managing and supporting the accounting team.

The Controller will prepare monthly GAAP financial statements, including consolidated financial statements; present financial results to the executive team; develop annual budgets; identify financial trends and performance issues; and support management decision-making. This role will lead an accounting team of two and will be responsible for organizing, delegating, and prioritizing the department’s weekly and monthly responsibilities.

Essential Duties and Responsibilities

Oversee day-to-day accounting operations

• GL, AR, AP, cash management, financial reporting

Reporting and presentations

• Prepare monthly GAAP financial statements, including consolidated financial statements for G3 Quality and Ad Hoc Partners.
• Present monthly financial results, trends, variances, and key issues to the executive team.
• Prepare, analyze, reconcile, and distribute monthly executive KPI reporting in alignment with the general ledger.
• Dispatch revenue, OT, Write-offs
• Subconsultant margin analysis
• Manager meeting presentations
• Miscellaneous reports as requested
• Accurately prepare, review, reconcile, and distribute the monthly executive KPI report in alignment with the general ledger.

Oversee month-end close, balance sheet reconciliations, P&L analysis, financial statement adjustments, Ajera financial reporting, chart of accounts maintenance, and overall financial data integrity.

• Close the books
• Balance sheet reconciliations
• P&L and financial analysis
• Monthly review, analysis, variance reporting, and adjusting entries for income statements and balance sheets to assure GAAP compliance
• Ajera financial report management
• Chart of account maintenance
• Financial data integrity in Ajera
• Daily reconciliation of the general ledger, bank activity, and cash log
• Maintain understanding of FAR requirements and applicable systems of control to support compliant accounting practices.
• Create and maintain new general ledger loan accounts and related amortization schedules as needed
• Maintain the fixed asset ledger and record adjustments as assets are purchased, sold, or otherwise disposed.

Oversee cash management, including borrowing availability, disbursements, lender reporting, and related reconciliations.

• Monitor DSO, ineligible balances, and borrowing availability requirements.
• Availability requirements
• Compile and submit the bi-monthly borrowing base certificate to the lender, reconcile variances, and provide timely correspondence and reporting resolutions
• Disbursements
• Import credit card activity into the general ledger, process weekly employee expense reports, verify required approvals and payments, and process specified ACH payments for rent, business insurance, and similar recurring obligations.

Budgeting and forecasting

• Create annual consolidated budget including balance sheets, income statements, and statement of cash flow
• Maintain rolling forecast
• Line of credit and availability
• Covenant calculations

Project profitability

• Generate and maintain reports
• Analysis of reports
• Collaboration and analysis with PM team

Revenue analysis

• Actual vs Forecast

Costing and pricing

• Annual lab costing
• Fee schedule margin analysis
• Proposal template updates

Coordinate financial audits, reviews, overhead reporting, lender collateral requests, and insurance-related documentation.

• Financial review
• Overhead
• Celtic collateral
• onsurance
• Compile and submit documentation for audits, reviews, contract review support, insurance certifications, and other compliance matters.

Tax and Compliance

• Business licenses
• Sales tax
• Process requests related to tax, licenses, insurance, and other compliance matters
• 1099s
• Renew business licenses as needed
• FAR systems of control

Develop and maintain accounting policies and procedures
Evaluate and improve internal controls
Design, document, and review accounting processes for backup coverage, training, and continuity purposes

Qualifications

Competencies 
• Ethical practice
• Strong professional judgement and care with confidential information.
• Excellent communication skills, both oral and written
• Relationship management

Requirements:
• 10+ years progressively responsible accounting/finance experience, preferably within project management, A&E, construction management, professional services, or another project-based organization.
• Strong project accounting and ERP systems experience, with the ability to leverage technology, automation, and AI tools to improve accounting, reporting, analysis, and process documentation.
• Supervise, coach, and develop accounting team members to ensure timely completion of weekly and monthly accounting responsibilities, consistent process execution, and effective backup coverage.
• Bachelor’s degree in accounting
• 5+ years of senior-level accounting leadership experience
• Strong leadership and teambuilding skills
• Ability to make effective system and process changes

Compensation