Account Clerk II

The Account Clerk II is responsible for providing a department, agency or bureau with intermediate-level fiscal support to ensure that County programs are provided effectively and efficiently. 
 
Following is a composite of essential duties, tasks and accountabilities; however, there are additional duties specific to each department.

• Compile and sort documents, such as invoices and checks.
• Substantiate business transactions.
• Prepare vouchers, invoices, checks, account statements, reports, and other records, and review for accuracy.
• Provide clerical support (typing, filing, copying, etc.).
• Prepare monthly production and billing reports.
• Maintain inter-departmental job jackets and files.
• Audit invoices against purchase orders and research discrepancies.
• Investigate payment problems. 
• Reconcile report discrepancies.
• Input data into the PeopleSoft Financial system according to company procedures.
• Receptionist duties may be required (answer phones and direct inquiries).
• Perform other duties, tasks and special projects, as required. 

Treasurer
Essential duties, tasks and accountabilities may vary and could include the following:

• Collect and process county real estate taxes.
• Enter tax payments into the PeopleSoft financial system.
• Prepare monthly reports to the state for state agent sales.
• Process tax and building worksheets.
• Enter tax payments before discount, face and penalty due dates expire.
• Process fish reports and submit to Pennsylvania Fish and Boat Commission (monthly).
• Verify fish applications (daily).
• Create “on account” reports.
• Sell dog, fish and hunting licenses.
• Sell pistol permits.
• Process tax receipts.
• Balance cash drawer daily.
• Resolve and refund duplicate payments and overpayments.
• Answer phone calls regarding tax payments and state agent sales.
• Process tax certifications and balance daily.
• Handle counter duties, which include cashiering on the system, and answering questions pertaining to taxes and state agent sales.
• Interact with other departments, including Tax Claim, Assessment, DCIS, Controller and Finance.

• High School Diploma or General Education Degree (GED).
• Six months to one year of job-related experience and/or training.
• One year of general office experience (typing, clerical, filing, copying, etc.).
• Basic skill to use a personal computer and various software packages.
• Ability to use office machines (fax, copier, calculator, etc.).
• Integrity and honesty.
• Ability to use common sense understanding to carry out written or verbal instructions.
• Strong organizational skills.
• Ability to work independently or as part of a team.
• Accurate and detail oriented.
• Ability to maintain a positive public image for the department and Chester County

 
Preferred Skills, Knowledge & Experience:

• Intermediate-level accounting and bookkeeping skills.
• Ability to work with limited supervision.
• Strong customer service skills.
• Ability to multi-task.
• Strong interpersonal skills.
• Familiar with reception desk functions.
• Exhibits a willingness to learn new tasks.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:
To perform this job successfully, an individual should have: 

• Basic Word skills
• Basic Excel skills
• PeopleSoft Financial skills or the ability to learn PeopleSoft.
• Basic OutLook skills (Email and Calendar)
• Basic Internet skills (for research purposes)

 
Physical Demands:
While performing the duties of this position, the employee is frequently required to sit and talk or hear. Occasionally, the employee will need to stand; walk; reach above shoulder height; bend at the waist or work bent at the waist; and lift or carry items.  On rare occasions, the employee will need to climb stairs.  
 
The specific vision requirement listed for this position is:

• Close vision for reading, writing and data entry.

 
Work Environment:

• The noise level in the work environment is usually quiet to moderate.
• Will work inside 100% of the time.

 
Other:

• Required to work with money and checks (receiving and disbursing).
• This position requires professionalism.