Officer – HKUST Jockey Club Institute for Advanced Study

Department: HKUST Jockey Club Institute for Advanced Study

Job Posting Details

 

The appointee will primarily be required to provide comprehensive administrative and logistic support to the operations and activities organized by the Institute. He/She will be required to:

• provide dedicated administrative support to management (including schedule coordination and preparing meeting materials);
• provide proactive support in the planning and execution of events;
• assist in the production of publications/promotional materials for events (including the update of the Institute’s webpage, digital materials, and/or social media);
• perform advanced general office duties (e.g., coordinating space setups for visitors, processing procurement and requisition matters); and
• perform any other duties as assigned by supervisors.

Requirements

• A bachelor’s degree or equivalent, with at least four years of relevant working experience. Having prior work experience in a higher education setting is an advantage.
• Experience in coordinating complex event logistics and handling appointment matters is a distinct advantage.
• Demonstrate ability in handling multiple tasks independently, be highly attentive to details, and possess hands-on experience in using the latest office software (e.g., Microsoft 365, Google Workspace, SharePoint, AI applications, graphics editor).
• A strong work ethic, a proactive work attitude, and a readiness to embrace changes in workflow and workload.
• A service-oriented mindset with sound interpersonal skills, be highly tactful in communications, and demonstrate ability to work effectively with people from diverse cultural and academic backgrounds.
• A good command of written and spoken English and Chinese (including Cantonese and Putonghua).
• Be a good team player with a strong sense of responsibility.
• Working outside normal office hours may be required.

(Duration: 2 years, renewable subject to performance and staffing needs.)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Please apply on or before: 29 July 2026.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.