Senior Facility Specialist

Role Mission 

As a Senior Facility Specialist, you will ensure the reliable, compliant, and efficient operation of all facility systems, taking technical ownership of critical infrastructure across the site. You will play a key role in maintaining operational continuity, supporting regulatory compliance, and driving improvements in performance, safety, and cost efficiency. 

Acting as a technical expert within the team, you will lead maintenance activities, support cross-functional collaboration, and contribute to strategic decisions that enhance long-term facility performance in a regulated environment. 

Key Responsibilities 

• Take full technical ownership of facility systems including HVAC, electrical infrastructure, safety systems, temperature-controlled environments, and critical utilities 

• Plan, coordinate, and lead preventive and corrective maintenance activities, ensuring high-quality execution and minimal operational disruption 

• Monitor system performance, proactively identifying risks, inefficiencies, and opportunities for improvement 

• Ensure compliance with all internal procedures, safety standards, and regulatory requirements (e.g. GxP, GLP, ISO) 

• Act as a subject matter expert during audits and inspections, ensuring full readiness and supporting documentation 

• Coordinate and manage external vendors and service providers, ensuring service quality and performance standards are met 

• Lead root cause analysis and implement sustainable solutions to recurring technical issues 

• Maintain accurate maintenance records and ensure documentation is complete, compliant, and audit-ready 

• Collaborate with Quality, EHS, and Operations to support risk management and continuous improvement 

• Lead or contribute to projects such as equipment installation, facility upgrades, and infrastructure improvements 

• Conduct facility inspections and ensure timely follow-up and issue resolution 

• Manage spare parts, tools, and critical supplies to ensure operational continuity 

• Provide technical guidance, mentoring, and support to junior team members 

• Act as an escalation point for complex technical issues 

• Support cost control initiatives by monitoring performance and identifying efficiency improvements 

• Participate in on-call support as required (24/7) 

What We’re Looking For 

We’re looking for a highly experienced and proactive facility professional with strong technical expertise and the ability to take ownership of complex building systems. You are comfortable working independently in a regulated environment, while also acting as a trusted technical advisor to the wider team. This role suits someone who thrives on solving problems, driving improvements, and ensuring operational excellence. 

Essential skills and experience: 

• Technical secondary education or Bachelor’s degree in a relevant field (e.g. electrical, mechanical, building services engineering)

• HVAC or/and building systems certifications (e.g. VDI 6022 or equivalent) 

• Significant experience  in facility maintenance, building engineering, or technical operations, ideally within regulated environments (e.g. GxP, pharmaceutical, biotech, laboratory) 

• Strong technical expertise in building systems, including HVAC, electrical infrastructure, critical utilities, and temperature-controlled environments 

• Proven hands-on experience in: 

• Coordinating and managing vendors and service providers 

• Leading or supporting technical and facility-related projects 

• Operating successfully within regulated and audited environments 

• Solid understanding of compliance and regulatory standards, including GLP/GxP, ISO standards, and health & safety requirements 

• Relevant certifications and training, such as: 

• GLP/GxP training 

• Occupational Health & Safety certification 

• Electrical authorisation (e.g. Elektrofachkraft or equivalent) 

• Knowledge of HVAC/building standards (e.g. VDI 6022 or similar) 

• Strong technical problem-solving capability, including root cause analysis and implementation of sustainable corrective actions 

• Proven ability to work independently with a high level of ownership, decision-making responsibility, and accountability 

• Strong organisational and prioritisation skills, with the ability to manage multiple activities in a fast-paced environment 

• Excellent communication and stakeholder management skills, with the ability to collaborate cross-functionally 

• Experience maintaining accurate technical documentation, ensuring compliance and audit readiness 

• Demonstrated ability to guide, support, and share knowledge with less experienced colleagues 

Desirable (but not essential): 

• Forklift or technical equipment operation licence 

• Experience working in multi-site or complex facilities 

• Experience with maintenance management systems or ERP platforms 

• Strong cost awareness and experience supporting cost optimisation initiatives 

• Experience shaping maintenance strategies, standards, and best practices 

• Familiarity with advanced risk management and facility optimisation techniques