Human Resources Intern

Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below.  This list of responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary

Under general supervision of the Human Resources Manager, the employee assists in the file maintenance of county employee personnel records.  The intern organizes and maintains a hard copy file system that is accurate, preserving county records and managing paperwork effectively. The employee must maintain a high standard of confidentiality of all employee records and information.

Responsibilities

• Performs a wide range of duties relative to the maintenance of personnel files.
• Assists in the scanning, indexing, and filing of employee personnel records, ensuring personnel records are organized and maintained in an orderly manner.
• Sorts and files forms, reports, correspondence, and related documents.
• Performs other duties as assigned.

Education and/or Experience

• Graduation from high school or GED.
• 1-year clerical experience, with 9 months specifically in file maintenance preferred.
• Student or within one semester of graduating from a higher education institution.

Knowledge Required

• General knowledge of modern business office practices and procedures.

• General knowledge of record keeping and related practices and requirements.
• General knowledge of Hays County regulations, policies, and procedures.
• General knowledge of the principles, practices, terminology and techniques of Human Resources administration and office management.
• Exceptional knowledge of confidentiality and data protection.

Skills Required

• Proficient skill in organizing and maintaining records and files.
• Proficient skill in reading, writing, and understanding the English language.
• Proficient skill applying common sense understanding to carry out detailed instructions.
• Proficient skill in maintaining moderately complex records.

• Proficient skill in communicating clearly and concisely, orally and in writing.

• Proficient skill in establishing and maintaining effective working relationships with supervisors and co-workers.
• Proficient skill in documenting, reading, understanding, and maintaining personnel records.
• Proficient organizational skills.
• General skill in following written or oral instructions.

Other Qualifications, Certificates, Licenses, Registrations

• None