- Location
- Warwick, RI
- Department
- Administration
- Education
- High School
- Source
- Paylocity
Description
Description
Desired Schedule: Monday - Friday, 12:00 PM ET - 5:00 PM ET (25 hours/week)
Position Summary:
To support the administrative needs of the organization. The Administrative Coordinator will answer phones and greet visitors in a calm, kind and professional manner.
Essential Duties:
- Ensure that the Front Reception area is always manned. Work collaboratively with other Administrative Coordinators to cover breaks and lunches
- Answer and direct calls appropriately
- Welcome guests and visitors by answering the doorbell.
- Call the appropriate C3 Wellbeing team member, with whom the guest/visitor has an appointment
- Ensure guests/visitors are comfortable while they wait
- Support the administrative needs of the Executive Staff (Chiefs), Directors, Managers and Supervisors
- Check WPO for overnight calls and distribute to appropriate staff
- Check voicemail and chat for any incoming messages and distribute appropriately
- Ensure the daily rotation is created for EAP staff
- Pick up mail, open and distribute accordingly
- Prepare invoices for outside vendors and distribute them to Finance on a weekly basis
- Maintain inventory of supplies. Order supplies as necessary
- Maintain your workspace in a clean, organized and orderly manner, for a professional appearance
- Other duties as assigned
Requirements
Qualifications:
- Minimum of High School diploma; college degree preferred.
- General administrative experience, such as knowledge of administrative software (Microsoft Office Suite)
- Operating office equipment and people-facing skills
- Must be able to use telephonic software
- Preferred: bilingual English/Spanish. Proficient in English language skills, reading and writing
Work Environment / Physical Demands:
Must be able to use telephone and computer to support division functions; must be able to sit and stand for several hours per day; may be required to lift up to 25 lbs.
