Executive Assistant 3

Overview:

Provides comprehensive executive support to the EVP/Chief Commercial Officer by coordinating a broad range of administrative, operational, and strategic activities. Responsibilities include complex calendar and travel management, executive communications, presentation development, event and program logistics, and serving as a key liaison between the executive, internal stakeholders, customers, and external partners. This role requires exceptional organizational skills, discretion, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Where you come in:

• Manage all aspects of the EVP/Chief Commercial Officer's calendar, including scheduling meetings, coordinating priorities, resolving conflicts, and preparing agendas and supporting materials.

• Serve as a primary point of contact and liaison between the executive and internal/external stakeholders, ensuring effective communication and follow-through.

• Represent the executive by welcoming visitors, managing meeting requests, responding to inquiries, and coordinating interactions with senior leaders, customers, and business partners.

• Develop, format, and maintain executive-level presentations, PowerPoint decks, organizational communications, reports, and other business materials for leadership meetings, board presentations, town halls, customer engagements, and strategic initiatives.

• Coordinate and manage logistics for large-scale programmatic activities, leadership meetings, offsites, team-building events, employee engagement initiatives, customer events, and other cross-functional programs.

• Plan and execute executive meetings and events, including venue coordination, catering, audiovisual requirements, transportation, accommodations, meeting materials, and onsite support.

• Complete projects and special assignments by establishing objectives, determining priorities, coordinating resources, monitoring progress, solving problems, and adjusting plans as needed.

• Screen and prioritize incoming calls, emails, messages, and correspondence, handling routine matters independently and escalating items appropriately.

• Arrange domestic and international travel, including itineraries, transportation, lodging, meeting accommodations, and expense reporting in accordance with company policies and procedures.

• Handle highly sensitive and confidential corporate and personnel information with the utmost discretion and professionalism.

• Build and maintain strong working relationships with employees at all levels of the organization and effectively partner with cross-functional teams to support business objectives and company events.

• Make high-level contacts of a sensitive nature and interact regularly with senior executives, key customers, and external business partners.

• Support onboarding activities for direct reports and new team members, including coordinating equipment, schedules, orientation activities, and access requirements.

• Coordinate catering and hospitality services for executive meetings, leadership events, and team gatherings.

• Plan and facilitate offsite meetings, team-building activities, leadership forums, and departmental events.

• Create and distribute regular executive communications, newsletters, and team updates to large employee audiences.

• Manage office supplies, equipment maintenance, and vendor relationships as needed.

• Anticipate executive needs and proactively drive administrative and operational efficiencies.

• Perform other duties and special projects as assigned.

What makes you successful:

• Exceptional organizational, project management, and prioritization skills.

• Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, Teams, Word, and Excel.

• Strong written and verbal communication skills.

• Ability to manage multiple complex projects simultaneously with minimal supervision.

• Demonstrated experience coordinating large-scale meetings, events, and corporate programs.

• Strong attention to detail and commitment to confidentiality.

• Ability to exercise sound judgment and work effectively under pressure in a dynamic environment.

Education and Experience:

• Typically requires a Bachelor’s degree and a minimum of 5 – 8 years of related experience

Assigned Desk Workplace: Your primary work location will be your assigned Dexcom site, where you will have a dedicated workstation. This role requires regular onsite attendance, typically 4-5 days per week. Candidates must reside within commuting distance of the assigned Dexcom location or be willing to relocate.

Please note: The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Dexcom’s AAP may be viewed upon request by contacting Talent Acquisition at [email protected].

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Dexcom Talent Acquisition at [email protected].

Meritain, an Aetna Company, creates and publishes the Machine-Readable Files on behalf of Dexcom. To link to the Machine-Readable Files, please click on the URL provided: https://health1.meritain.com/app/public/#/one/insurerCode=MERITAIN_I&brandCode=MERITAINOVER/machine-readable-transparency-in-coverage?reportingEntityType=TPA_19874&lock=true

AI in Hiring Notice: We may use AI supported tools to help make our hiring process more efficient, consistent, and accessible for candidates around the world. All hiring decisions are made by people.

Salary:

$82,900.00 - $138,100.00