HR Project Manager

Description

 Own Your Impact. At Propio, we don't believe careers happen to people. We believe people create them.

Here, you're trusted to make decisions, challenge assumptions, drive innovation, and shape outcomes. Your success is not limited by hierarchy or tenure. It's fueled by your ambition, your curiosity, and your willingness to own your impact. If you're looking for a role where you can simply maintain the status quo, this probably isn't it, but if you're looking for a place where your ideas matter, your growth is accelerated, and your work creates meaningful impact across the world, we'd love to talk.

Why Propio?

Every day, communication changes lives. A patient receives care they otherwise couldn't access. A family gains critical information. A business connects with a customer. A community becomes more inclusive. These moments happen because barriers are removed. And behind those moments are Propio team members who show up every day to solve problems, innovate, and build the future. This isn't just work. This is world impact.

Job Summary

The HR Project Manager will lead and execute People Team projects, support the HR integration of acquired companies, and develop reports that help People leaders understand workforce trends and make decisions. Reporting to the Vice President of Talent, this person will work with HR colleagues and leaders across the business on projects involving talent management, employee programs, HR systems, and organizational change.

The work combines project management with hands-on HR execution. You may be comparing an acquired company's policies and benefits, building a Paylocity report for the People Leadership Team, or preparing the materials to launch a new talent program. You will be responsible for organizing the work and completing it, with the opportunity to contribute recommendations and see them put into practice. This role is suited to someone with a strong HR foundation who enjoys solving problems and takes pride in seeing work through to completion.

Why This Role

This position offers exposure to how different parts of Propio operate and how the People Team supports a growing business. You will work directly with the VP of Talent and People leaders, contribute to acquisition integration, and help build programs and processes employees use. For someone who enjoys variety, wants to deepen their HR experience, and likes seeing tangible results from their work, there is a wide range of projects to take on.

Essential Duties and Responsibilities

• HR Project Management: Develop and execute project plans for People Team initiatives. Define tasks, owners, deadlines, and deliverables; complete assigned work; coordinate contributions from others; and keep the VP of Talent informed of progress and decisions needed.
• M&A Due Diligence: Assist with reviewing employee information, HR policies, benefits, and employment practices of potential acquisitions. Organize findings and identify differences, risks, and questions for the People Team to address.
• HR Integration: Help develop and carry out integration plans for acquired companies, including policy and process alignment, employee onboarding, HR system transitions, and employee communications. Track outstanding items through completion.
• Workforce Transitions: Support severance administration, terminations, and reductions in force. Prepare employee lists, documentation, communications, and timelines, and coordinate required activities within the People Team, including WARN-related actions when applicable.
• Paylocity Reporting: Build and maintain recurring and ad hoc reports for the People Leadership Team. Gather reporting requirements, select and validate the data, and prepare reports that answer leadership questions.
• People Analytics: Analyze retention, performance, recruiting, and other workforce data. Use Excel and, where applicable, Power BI to present trends, explain findings, and recommend areas for further action.
• Talent and Employee Programs: Support the development and rollout of performance management, career development, succession planning, and employee engagement and recognition initiatives. Create program materials, coordinate timelines, and track participation and results.
• Process Improvement: Review HR processes and procedures, identify gaps or unnecessary manual work, and implement improvements. Develop workflows, templates, and instructions that the People Team and managers can use.
• Communication and Change Management: Prepare employee communications, manager guides, presentations, and training materials for acquisitions and HR initiatives. Coordinate rollouts and help employees and managers understand new processes.
• Business Partnership: Work with leaders across business functions to understand their needs, gather information, and resolve project issues. Apply HR knowledge to the work and raise compliance concerns or questions to the VP of Talent. Maintain confidentiality and perform other duties as assigned.

Requirements

Required Experience and Qualifications

• At least 4 years of HR experience, including responsibility for implementing HR programs, improving processes, or managing projects.
• Broad understanding of HR processes, policies, and procedures, including onboarding, benefits, employee relations, and offboarding.
• Working knowledge of employment laws and regulations, including those related to severance, terminations, reductions in force, and the Worker Adjustment and Retraining Notification (WARN) Act and related state requirements.
• Experience taking a project from planning through implementation, with direct responsibility for completing deliverables and meeting deadlines.
• Strong Excel skills, including pivot tables, lookup formulas, and organizing and validating data. Ability to interpret reports and explain findings clearly.
• Experience using an HRIS and proficiency with Microsoft Office, including Word and PowerPoint.
• Strong written and verbal communication skills, including the ability to prepare clear employee communications and leadership presentations.
• Attention to detail, sound judgment, and the ability to manage several priorities while following through on commitments.
• Ability to work independently, build relationships across departments, and handle confidential information with discretion.
• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent relevant experience.

Preferred Qualifications

• Experience creating and customizing reports in Paylocity for leadership reporting and ad hoc requests.
• Experience with Power BI, people analytics, or other reporting and data visualization tools.
• Experience supporting M&A due diligence, HR integration, severance administration, or workforce transitions.
• Experience implementing HR systems or using automation to improve HR processes.
• HR or project management certification, such as SHRM-CP, PHR, CAPM, or PMP.