HR- PROJECT MANAGER

Company Description

Since 1926, at Publicis Groupe, we have evolved to become the largest and most valuable communications group in the world, where creativity and transformation are not only celebrated but also enhanced daily. Today, we are more than just a company; we are a connected platform operating under the philosophy of #ThePowerOfOne, combining efficiency and innovation in a model that seeks to provide our clients with borderless access to the best of every service. In an era of convergence and empowerment, we are excited to attract passionate individuals to guide our clients in their transformation, helping them reinvent and thrive amidst digital disruption.

Job Description

The HR Project Manager of Publicis Groupe will act as the operational backbone of the Talent Acquisition function, ensuring that recruitment processes are managed with rigor, visibility, and accountability.

This role is responsible for driving end-to-end coordination of hiring processes as structured projects—working closely with the HRBP and TA Lead to ensure the comprehensive coordination of processes, while ensuring timelines, ownership, and service level agreements (SLAs) are consistently met and enabling data-driven decision-making through accurate and timely reporting.

Responsibilities

Recruitment Process Project Management

• Manage recruitment workflows as structured projects, ensuring clear timelines, milestones, and ownership.
• Track progress across active requisitions, proactively identifying risks, bottlenecks, and delays.
• Implement and monitor SLA compliance across all stages of the hiring process.
• Ensure consistent follow-up with recruiters, hiring managers, and stakeholders to drive execution.

Excelencia operativa y gobernanza de procesos

• Maintain accurate and up-to-date tracking systems (e.g., Jira, trackers, dashboards) to reflect real-time status of all recruitment processes.
• Standardize processes, templates, and reporting structures to improve efficiency and consistency.
• Ensure alignment on roles, responsibilities, and expectations across stakeholders.
• Drive governance discipline, ensuring accountability at each stage of the recruitment lifecycle.

Stakeholder Management & Communication

• Act as a central point of coordination between Talent Acquisition, hiring managers, and global stakeholders.
• Provide clear and structured updates on recruitment progress, risks, and outcomes.
• Escalate issues and raise flags proactively when SLAs or timelines are at risk.
• Ensure continuous alignment and communication to prevent process delays

Reporting & Data Management

• Works with the Ops Team to ensure the integrity and organization of recruitment data across all platforms and trackers.
• Deliver clear, concise, and actionable reports on pipeline status, SLAs, and performance metrics.
• Develop dashboards and reporting cadence to provide visibility to global stakeholders.
• Generate insights to support decision-making and continuous improvement.

Performance Monitoring & Continuous Improvement

• Track key recruitment KPIs (time-to-fill, pipeline conversion, SLA adherence, etc.).
• Identify trends, gaps, and improvement opportunities across the recruitment lifecycle.
• Recommend and implement process improvements to increase efficiency and quality.
• Support automation initiatives (e.g., bots, dashboards) to reduce manual workload.

Business Partnering

• Act as a backup and support resource to the HR Business Partner, helping manage day-to-day HR priorities and stakeholder needs.
• Contribute to the execution of talent management, employee engagement, and organizational effectiveness initiatives.
• Support communications and change management activities related to People programs and business transformations.
• Maintain strong relationships with internal stakeholders and proactively identify opportunities to improve employee and manager experience.

Qualifications

• Bachelor's degree in Industrial Engineering, Business Administration or related fields.
• Formal training in Project Management, PMO, Process Improvement, Agile Methodologies, Scrum, Lean, Six Sigma, or related disciplines are highly preferred.
• 3+ years of experience in Project Management, Operations, Process Excellence, Talent Acquisition Operations, HR Operations, or related functions.
• Experience working in matrixed and global organizations is preferred.
• Advanced Excel and data management skills.
• Experience with reporting and dashboard tools (Power BI, Tableau, Looker, or similar).
• Experience with project management tools such as Jira, Asana, Monday, Smartsheet, or similar.
• Strong analytical and process improvement capabilities.
• English B2+

Additional Information

What Do We Offer?

• We have an AI-powered interaction and connection platform called Marcel, which includes e-learning tools such as Udemy and LinkedIn Learning, offering more than 30,000 courses across different topics where you can develop your skills based on your interests. In addition, Marcel connects you with over 100,000 creative minds across Publicis Groupe worldwide.
• We offer benefits such as hybrid work, an employee fund, life insurance, a day off for your birthday, as well as the opportunity to apply for internal vacancies globally within the company. You will also have the possibility to work up to six weeks per year from another country where Publicis Groupe operates, through the global Work Your World initiative.

VIVA LA DIFFERENCE

Publicis Groupe #ThePowerOfOne connects creativity and technology while celebrating #VivaLaDifference. We recognize and value individual differences as strengths that enrich our teams and our community. Diversity and inclusion are key to our success!