Office Assistant II

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

None

Clearance Level Must Be Able to Obtain:

Secret

Public Trust/Other Required:

None

Job Family:

Administration

Job Qualifications:

Skills:

Facility Management, Front Desk Operations, Meeting Organization, Microsoft Office, Office Administration

Certifications:

None

Experience:

1 + years of related experience

US Citizenship Required:

Yes

Job Description:

Provides Administrative Support and Facility Management Support.

1. Performs a variety of general administrative tasks, in support of the day-to-day operations such as preparing reports and correspondence, and meeting arrangements, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer.

 Administrative Support

• Provide front desk reception, visitor control and escort when required.
• Cross check all foreign visitors against the Approved Foreign Visit Request List with our Facility Security Officer.
• Issue appropriate GDIT visitor badge to all site visitors 
• Provide setup and take-down for periodic meeting space
• Provide setup and take-down for recurring meetings, VTC setup as required
• Order office supplies
• Distribute mail and UPS/FedEx packages
• Prepare outgoing FedEx shipments
• Payment of monthly parking fees
• Stock printing supplies for copier
• Assist SNRs with emergent requirements, issues and requests 

Facility Management Support

Assists the Site Manager for all Facility Support, and with coordinating coverage. Duties include assistance with;

• Providing client support for all Foreign Liaison Offices for facility issues and special facility projects
• Development of briefs on facility issues for JPO personnel, GDIT Site Manager and GDIT upper management
• Alternate point of contact for all property management: maintenance, evacuations, special projects, and invoices
• Coordinate maintenance and repairs of all facility issues, and facility equipment problems, including data and telephone service
• Badge and access control, alternate POC
• Monitoring of visitors
• Key control, alternate POC
• Backup for nighttime lockup: secure doors, alarm, lights

Conference Room Support

• Manage conference schedule, usage requests and support requirements
• Maintain visitor logs and rosters for meetings, providing a record of all visitors
• Assist conference room meeting leaders in AV and VTC setup and support for meetings
• Maintain the cleanliness and readiness of all conference rooms and team rooms
• Announce meeting locations by posting signage on conference rooms
• Provide escorts for visitors, as needed

2. Compiles and prepares monthly status reports.

3. Collects and inputs time-sheet information into automated accounting system and processes labor corrections.

4. Processes purchasing requisitions and invoices.

5. Serves as point of contact for the office or group on issues relating to purchasing, customers, and vendors.

6. May provide work leadership to less experienced clerical and administrative personnel.

7. Participates in special projects as required.

Education and experience: HS Diploma

1-2 years of related administrative experience.

Must be able to obtain/maintain Secret clearance.

GDIT IS YOUR PLACE:● 401K with company match● Comprehensive health and wellness packages● Internal mobility team dedicated to helping you own your career● Professional growth opportunities including paid education and certifications● Cutting-edge technology you can learn from● Rest and recharge with paid vacation and holidays

The likely hourly rate for this position is between $24.22 - $32.78. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

None

Telecommuting Options:

Onsite

Work Location:

USA VA Arlington

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

Our Identify Verification Process:

As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during virtual interviews. We reserve the right to take your picture to verify your identity and prevent fraud. By proceeding, you authorize the collection, processing, and use of your biometric data for identity verification and security purposes.

 

 

About our Work:

We are GDIT. A global technology and professional services company that delivers technology solutions and mission services to every major agency across the U.S. government, defense and intelligence community. Our 26,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50+ countries worldwide, offering leading mission-ready capabilities in AI, cloud, cyber and software development.

Join our Talent Community to stay up to date on our career opportunities and events at

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Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans