Administrative Assistant

GMR is looking for a highly organized and proactive Administrative Assistant to join our team and provide high-level support to agency leaders and departments. Reporting to the Executive Administrative Lead, this role is a trusted partner responsible for keeping day-to-day operations running smoothly while helping executives stay organized, focused, and prepared.

In this role, you'll manage complex calendars, coordinate travel and meetings, support key administrative processes, and collaborate across teams to ensure work moves forward efficiently. Success in this position requires strong organizational skills, sound judgment, discretion, and the ability to anticipate needs in a fast-paced, ever-changing environment.

You'll thrive in this role if you're resourceful, adaptable, and enjoy balancing multiple priorities while building strong relationships across the organization. If you're someone who takes ownership, enjoys solving problems, and takes pride in delivering exceptional support, we'd love to hear from you!

This is a flexible hybrid role, with approximately one day per week in our New Berlin, WI headquarters.

REQUIRED SKILLS

• Executive Support. Serve as a trusted partner to executives by anticipating needs, managing complex calendars, and helping prioritize competing business demands. Understand executive communication styles, work preferences, and organizational priorities to provide thoughtful, proactive support. Exercise sound judgment and maintain discretion when handling confidential information.
• Calendar & Travel Management. Coordinate domestic and international travel while proactively managing scheduling conflicts, itinerary changes, and travel disruptions. Balance multiple priorities to ensure executives are prepared and supported while maximizing efficiency.
• Administrative Operations. Manage a wide range of operational responsibilities, including purchase orders, supplier setup, budget and legal document routing, organizational charts, presentation preparation, internal approvals, and other administrative processes. Maintain accuracy and strong attention to detail across multiple priorities.
• Relationship Management. Build strong partnerships with executives, senior leaders, and cross-functional teams. Communicate professionally and confidently with stakeholders at all levels while fostering trust, collaboration, and a high level of service.
• Meeting & Event Coordination. Plan and execute meetings and events by coordinating schedules, agendas, presentation materials, room logistics, catering, and follow-up actions. Provide on-site support for meetings, company events, and executive visits while partnering with facilities to ensure seamless execution.
• Technology & Business Operations. Demonstrate advanced proficiency with Microsoft Office and other business systems used for travel, expense reporting, presentations, databases, and administrative operations. Quickly learn new tools and technologies to support evolving business needs.
• Ownership & Adaptability. Take ownership of responsibilities by proactively anticipating challenges, identifying process improvements, and delivering high-quality support in a fast-paced environment. Adapt to changing priorities, provide backup administrative coverage as needed, and maintain flexibility to occasionally work outside of standard business hours.

The annual range for this role varies between $50,000 - $60,000 annually and may vary depending on the candidate’s experience. Benefits for this role include health/vision/dental insurance, 401k, employee stock purchase plan, vacation, personal days and paid holiday time. You are also eligible to participate in disability, life insurance, FSA/HSA plans subject to the terms and conditions of such benefit plans.