Administrative Assistant

Entity:

Customers & Products

Job Family Group:

Business Support Group

Job Description:

The Administrative Coordinator provides essential administrative support to the Warminster facility, contributing to the continuous improvement of HSSE performance (No Accidents, No Harm to People, No Damage to the Environment), customer service, and cost objectives. This role holds primary responsibility for payroll administration, manufacturing data tracking, reporting, accounts receivable/payable, office management, employee event planning, and general support for plant staff. The position also plays a key role in site security, crisis management support, and contractor oversight.

Job Summary

• Manage plant payroll and vacation accounting • Perform accounts receivable and payable functions, including expense budgets, purchase orders, and invoice processing • Lead metric reporting for the plant, including MOR generation, with emphasis on financial reporting • Provide office support to plant personnel and maintain personnel records • Serve as reception and security point for plant visitors • Maintain emergency notification lists and phone systems • Manage plant files (accounts payable, capital expenditures, personnel, etc.) and office supply inventory • Oversee the office supply budget and associated accounts • Coordinate payment of HSSE awards and other special payments • Act as bp Contract Accountable Manager to ensure safe execution of contracted work, applying the Working with Contractor process • Support Crisis and Continuity Management activities for the site

Qualifications

• High school diploma or equivalent (required) • Associate degree (preferred) • Strong PC skills, including Excel, Word, Access, Outlook, and general office equipment • Ability to plan and communicate effectively (written and verbal) with plant personnel and support organizations • Strong organizational skills; systematic, results-oriented, and flexible in handling unplanned events • Ability to respond quickly and effectively in critical situations involving personnel issues • Strong reading comprehension, typing, and word-processing skills • Expertise in file management and document control • Access database programming/management skills (preferred) • Data analysis skills to support research and metric improvement (preferred) • Contract negotiation skills for managing plant service and supply vendors (preferred)

Skills & Competencies

• Highly organized, detail-oriented, and able to manage multiple priorities • Strong interpersonal skills with the ability to communicate across all levels of the organization • Proactive problem-solver with the ability to respond effectively in urgent or sensitive situations • Strong analytical skills with the ability to interpret data and support reporting needs • Customer-service mindset with a focus on supporting plant operations • Ability to work independently while maintaining strong collaboration with plant teams

HSSE Accountabilities

• Perform all work safely and efficiently while following documented procedures • Comply with bp and OSHA standards at all times

Why join us

At bp, we support our people to learn and grow in a diverse and ambitious environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees’ lives that are meaningful, so we offer benefits (https://exploreyourbenefits.com/landing.html) to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is not available for remote working

Skills:

Adaptability, Authenticity, Collaboration, Communication, Continuous Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital Fluency, Ethical judgement, Excellence, Influencing, Knowledge Sharing, Listening, Managing volatility, Problem Solving, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.