ASSISTANT, FINANCE

SUMMARY OF DUTIES

This staff shall perform the functions of Finance Assistant and responsible for Cash Management specifically for Credit Card and Cash and perform credit note for medical staff benefit.

JOB RESPONSIBILITIES

A. ORGANIZATION AND MANAGEMENT

1. Cash Management

• Responsible for credit card and cash reconciliation.
• Responsible to ensure that the data are entered timely and accurately.
• Responsible to monitor and clear any discrepancies arising from the above activities

2. Patient Management

• Responsible for processing patient refunds via online transfer within five (5) working days upon receipt of complete documentation from Business Office Services.
• Ensure all refund requests are verified, approved, and supported with proper documentation prior to processing
• Maintain accurate records of all refund transactions for reconciliation and audit purposes.
• Monitor and follow up on pending refund cases to ensure timely completion and patient satisfaction.
• Ensure compliance with internal policies, financial controls, and approval limits in all refund processes.

3. Inventory

• Assist in performing periodic stocktake exercises, including monthly stocktake for Purchasing and Pharmacy Central Store and quarterly stocktake for all departments.

4. Staff Medical Benefit

• Responsible for the preparation and issuance of credit notes for staff medical benefits based on the approved amounts as confirmed in the PM Care intercompany report provided by Human Resource.
• Ensure timely processing of credit notes in compliance with internal policies and procedures.

5. Supervisory function

• Responsible to monitor and improve quality objective in the unit.
• Responsible to inform the superior should there be any potential problem or deficiency in the current work system/process.

6. Treasury functions

• Hold the combination number for the Safe box at Business Office unit.  Required to open the safe box.

7. Other related job

• Any special assignment as and when required by Superior.

B. HUMAN RESOURCE AND DEVELOPMENT

1.    Takes personal responsibility for own professional development and keep up to date with professional change and growth.
2.    Participates actively in any other new service that is introduced.

3.    Ensure to actively participate in all 5S activities

C. POLICIES AND PROCEDURES

1.    To carried out duties as an employee as stipulated in occupational safety and Health Act Regulations 1994.

2.    Ensure all policies and procedures of ISO 9001:2008, ISO 14001: 2004, OHSAS 18001: 2007, and / or Hospital Accreditation are adhered to and records maintained, if and when these programs are implemented.
3.    Ensure the policies on patient’s and family’s rights are addressed at all times.
 

D. SAFETY AND QUALITY IMPROVEMENT ACTIVTIES

1.    Practices Standard People Practice (SPP) at all times. 
2.    Ensures compliance of Patient safety goals as safety improvement measures recommended by World Alliance for Patient Safety.
3.    Policies on patient and family rights are addressed at all times. 
4.    Participates actively and encourages compliance to all policies and Procedures.
5.    Complies with any instruction or measure on occupational safety and health. 
6.    To follow the ISO standard and requirement.
7.    Carries out duties as an employee as stipulated in Occupational Safety and Health Act and Regulations 1994:-

•  To take reasonable care at work for the safety of yourself and other persons;
• To co-operate with your employer or any other person in the discharge of any duty;
• To wear or use any protective equipment or clothing provided by the employer
• To comply with any instruction or measure on occupational safety and health.

QUALIFICATIONS REQUIRED

• A recognized Diploma in Accountancy or equivalent. 
• Good command in Bahasa Malaysia and English, both in writing and speaking.  Knowledge in written and spoken Mandarin would be an advantage.
• IT proficient and familiar with the Microsoft Office software.  Knowledge of computerized accounting software is essential.
• Possess good knowledge of the current financial accounting standards and guidelines.

EXPERIENCE REQUIRED

More than 1 year