Description

EXEMPT __X__

 POSITION DESCRIPTION

POSITION:  Prevention Manager

RESPONSIBLE TO:  Behavioral Health Director

SALARY: Step Range: 25 ($59,406) - 44 ($104,169); Full Benefits

CLASSIFICATION: Professional, Regular, Full-Time

LOCATION: Klamath Tribal Health & Family Services

Youth and Family Guidance Center

Klamath Falls, Oregon 

BACKGROUND: P.L. 101-630 Level

POSITION SUMMARY

The Prevention Manager is responsible for providing leadership, planning, implementation, and oversight of comprehensive prevention initiatives that promote the health, wellness, and resilience of the Tribal community. This position works collaboratively with Tribal leadership, community members, Elders, youth, and partner organizations to identify substance use and behavioral health risk factors while strengthening protective factors through culturally grounded, trauma-informed, and evidence-based prevention strategies.

The Prevention Manager continually assesses community strengths, needs, and priorities through meaningful community engagement, relationship building, culturally responsive practices, and data-informed decision-making. This position ensures prevention efforts honor Tribal values, traditions, and community voice while integrating best practices and Tribal-based approaches to support the long-term health and well-being of Tribal members.

This position is responsible for the planning, administration, implementation, and evaluation of prevention programs and initiatives that empower individuals, families, and the community to reduce risk factors, strengthen protective factors, and foster resilience. The Prevention Manager provides oversight for all prevention grants, ensuring compliance with funding requirements, effective program implementation, fiscal accountability, and achievement of program goals and outcomes. The Prevention Manager also supervises prevention staff, develops collaborative partnerships, and supports capacity building to advance sustainable, community-driven prevention efforts.

MAJOR DUTIES AND RESPONSIBILITIES

1. Provide leadership, guidance, and supervision to Prevention Coordinators, Prevention Educators, and other prevention staff in the planning, coordination, implementation, and evaluation of comprehensive prevention initiatives. Ensure prevention strategies incorporate evidence-based, Tribal-based, and culturally responsive practices, including information dissemination, prevention education, environmental strategies, community engagement, early identification and referral, and other community-driven prevention approaches. 

2. Oversee the development and review of all prevention messaging and educational materials to ensure they align with prevention best practices, grant requirements, cultural values, and the organization's mission while maintaining fidelity to recognized prevention standards.

3. Provide direct supervision, mentorship, and leadership to Prevention Coordinators, Prevention Educators, and other assigned prevention staff. Responsibilities include onboarding and on-the-job training; supporting professional growth and prevention certification requirements; assigning and monitoring workloads; ensuring compliance with organizational policies, procedures, and performance standards; fostering leadership development and cultural competency; conducting regular coaching and supervision; and completing probationary and annual performance evaluations. 

4. Promote a collaborative, culturally respectful, and trauma-informed work environment that supports employee success, accountability, and the delivery of high-quality prevention services.

5. In collaboration with the Behavioral Health Director, oversee the administration of prevention grants, contracts, and associated budgets. Ensure compliance with all grant and contractual requirements, including fiscal accountability, implementation of approved work plans, achievement of program objectives, timely completion of deliverables, and submission of required reports. Monitor expenditures, track performance measures, and coordinate with internal and external partners to support the successful implementation and sustainability of prevention initiatives.

6. Develop and maintain collaborative partnerships with school administrators, Tribal education programs, community leaders, behavioral health providers, and other key stakeholders to establish culturally responsive, trauma-informed processes for the early identification, referral, and support of youth. Promote coordinated systems of care that strengthen protective factors, improve access to appropriate services, and support the health, wellness, and resilience of Tribal youth and their families.

7. Provide leadership in the development, enhancement, implementation, and evaluation of culturally grounded alternative activities that promote wellness, strengthen protective factors, increase awareness of behavioral health and substance use prevention, and foster positive youth and family engagement. Ensure activities are inclusive, accessible, trauma-informed, and responsive to the needs, values, traditions, and strengths of the Tribal community while supporting community resilience and healthy lifestyles.

8. Ensure accurate, timely, and confidential electronic documentation is maintained for all prevention activities in accordance with Tribal policies, organizational procedures, and grant requirements. Oversee the collection, quality assurance, and reporting of program data, including participant demographics, unduplicated participant counts, age, gender, Tribal affiliation and activity participation, and other required performance measures. Ensure data integrity, compliance with reporting standards, and the timely submission of grant reports to funding agencies.

9. Prepare and submit comprehensive monthly program reports that summarize quantitative and qualitative outcomes for all prevention initiatives. Analyze program performance, participant engagement, community impact, and progress toward grant objectives and organizational goals. Provide recommendations for continuous quality improvement, identify emerging community needs and trends, and ensure reports are completed accurately and submitted in accordance with Tribal, organizational, and funding agency requirements.

10. Develop, strengthen, and maintain collaborative relationships with prevention programs across Oregon's Tribal communities, state and federal Tribal liaisons, public health and behavioral health agencies, educational institutions, and other community partners to advance coordinated prevention efforts. Represent the organization in local, regional, and statewide prevention initiatives, promote the sharing of resources and best practices, and foster partnerships that support culturally grounded, community-driven prevention strategies while honoring Tribal sovereignty and self-determination.

11. Facilitate and document regular Prevention Team staff meetings to support effective communication, coordination, and accountability across prevention activities and initiatives. Ensure timely planning and coordination of community events, prevention programming, staff training and development needs, grant activities, and overall department operations. Promote a collaborative team environment that supports continuous improvement and alignment with Tribal community priorities.

12. Serve as an active member of the YFGC Operations Team, contributing leadership, collaboration, and strategic input toward the continued development, growth, and effectiveness of the behavioral health program. Support integrated approaches that strengthen prevention, wellness, and behavioral health services while advancing the mission, values, and priorities of the Tribal organization. 

13. Like all employees of the Klamath Tribes, the incumbent will be called upon to accomplish other tasks that may not be directly related to this position, but are integral to the Klamath Tribes’ broader functions, including but not limited to, assisting during Tribal sponsored cultural, traditional, or community events that enable the successful operation of programs and practices of The Klamath Tribes as aligned with The Klamath Tribes’ Mission Statement. Some of these tasks may be scheduled outside of regular work hours, if necessary. 

serves as the acting supervisor for the Human Resources Generalist in the absence of the Human Resources Director. 

SUPERVISORY CONTROLS

The Prevention Manager works under the direction and supervision of the Behavioral Health Director and is responsible for the independent planning, coordination, implementation, and evaluation of prevention programs and initiatives. The Prevention Manager exercises sound judgment and discretion in interpreting policies, procedures, guidelines, and program requirements while determining appropriate methods and approaches to achieve department goals and community priorities.

The Prevention Manager independently manages assigned projects, develops implementation plans, resolves challenges using established practices and professional expertise, and ensures timely completion of program objectives, grant deliverables, and operational responsibilities. Work is performed with a high degree of autonomy and is reviewed by the Behavioral Health Director for quality, effectiveness, compliance with organizational policies, contractual requirements, and alignment with Tribal values and priorities.

The Prevention Manager provides direct supervision, leadership, and support to Prevention Coordinators, Prevention Educators, and assigned prevention staff. This includes delegation of responsibilities, staff development, performance guidance, and ensuring effective delivery of culturally grounded, trauma-informed, and evidence-informed prevention services. Additional assignments and priorities may be delegated by the Behavioral Health Director as needed to support the goals and continued growth of the behavioral health program.

KNOWLEDGE, SKILLS, ABILITIES

Strong Interpersonal and Cultural Competency Skills

• Demonstrated      ability to develop and maintain respectful, collaborative, and effective      working relationships with Tribal community members, colleagues, leadership,      partner organizations, and community stakeholders.
• Ability      to work effectively both independently and as part of a multidisciplinary      team to support shared goals and community priorities.
• Ability      to engage respectfully and effectively with Native American communities;      knowledge and understanding of the Klamath Tribes’ culture, traditions,      values, and community practices is preferred.
• Demonstrated      understanding of cultural humility, cultural differences, and the      importance of honoring diverse lived experiences, perspectives, and      traditions.
• Ability      to approach community members and individuals receiving services with      compassion, empathy, respect, and an understanding of the complex needs      that may impact health and wellness.
• Ability      to maintain a non-judgmental, trauma-informed, and strengths-based      approach when working with individuals, families, and communities.
• Ability      to establish and sustain positive, cooperative working relationships with      individuals and organizations contacted in the course of program      development, prevention activities, and community engagement.

Strong Organizational and Administrative Skills

• Demonstrated      ability to establish priorities, manage multiple projects and      responsibilities, allocate resources effectively, and meet program      timelines, grant deliverables, and organizational deadlines.
• Ability      to effectively manage schedules, maintain punctuality, and demonstrate      reliability in attending meetings, community engagements, trainings, and      other professional commitments.
• Ability      to organize, maintain, and oversee accurate program documentation,      records, data collection, and reporting processes in accordance with      Tribal policies, grant requirements, and confidentiality standards.
• Ability      to coordinate multiple prevention initiatives, track progress toward      goals, and ensure timely completion of administrative responsibilities      that support program effectiveness and accountability.
• Demonstrated      ability to maintain attention to detail while balancing strategic      planning, staff supervision, community engagement, and operational      responsibilities.

Strong communications skills

· Ability to communicate clearly and concisely in an oral format

· Ability to communicate clearly and concisely in a written format

· The ability to operate computer hardware and software at a level needed to effectively perform job functions. This includes the ability to enter data and retrieve data and to prepare simple reports

· Ability to apply principles learned to new situations

· Ability to learn and teach new skills

· Ability to conduct public presentations

Strong Communication and Technology Skills

· Demonstrated ability to communicate clearly, respectfully, and effectively through verbal and written communication with Tribal leadership, community members, staff, partner organizations, funding agencies, and other stakeholders.

· Ability to prepare professional correspondence, program reports, grant documentation, presentations, and other written materials that accurately convey prevention goals, outcomes, and community impact.

· Proficiency in utilizing computer hardware, software applications, electronic record systems, and data management tools necessary to effectively perform job responsibilities, including data entry, retrieval, analysis, documentation, and report preparation.

· Ability to apply prevention principles, policies, procedures, and learned practices to new situations, emerging community needs, and evolving program priorities.

· Ability to develop, share, and teach new skills, prevention strategies, and culturally responsive practices to staff, community partners, and community members.

· Demonstrated ability to facilitate public presentations, community education events, trainings, and professional meetings in a manner that is engaging, culturally respectful, and appropriate for diverse audiences.

Strict confidentiality

· Ability to maintain strict confidentiality of medical records and adhere to the standards for health recordkeeping, HIPAA and the Federal Drug & Alcohol Confidentiality Law.

Strict Confidentiality and Ethical Standards

· Demonstrated ability to maintain strict confidentiality and protect sensitive information related to Tribal community members, program participants, employees, and organizational operations.

· Ability to adhere to applicable confidentiality requirements, including HIPAA, 42 CFR Part 2 (Federal Drug and Alcohol Confidentiality Regulations), applicable Tribal policies, and other federal and state requirements related to behavioral health records and information management.

· Ability to ensure prevention program documentation, data collection, reporting, and recordkeeping practices maintain appropriate standards for privacy, security, and ethical information handling.

· Demonstrated understanding of the importance of confidentiality, trust, and respect when working with Tribal community members and families, while balancing reporting requirements and program accountability.

QUALIFICATIONS, EXPERIENCE, EDUCATION

Minimum Qualifications: Failure to comply with minimum position requirements may result in termination of employment.

· REQUIRED to have a bachelor’s degree in Counseling, Social Work, Psychology, Healthcare, or a related field OR a minimum of four (5) years of progressively responsible experience in prevention or a related program, with demonstrated ability to perform advanced assignments independently.

· REQUIRED to have a minimum of two (2) years of experience providing direct supervision of employees and/or volunteers.

· REQUIRED to have a minimum of two (2) years of experience administering grants and/or contracts, including budget oversight, fiscal monitoring, implementation of approved work plans, tracking program objectives and performance measures, monitoring deliverables, preparing required reports, and ensuring compliance with grant and contractual requirements.

· REQUIRED to have demonstrated experience independently managing assigned projects, developing implementation plans, coordinating with internal and external partners, resolving challenges, and ensuring timely completion of program objectives and operational responsibilities.

· REQUIRED to have experience in the development and delivery of culturally grounded, trauma-informed, and evidence-informed prevention services.

· REQUIRED to possess a Certified Prevention Specialist (CPS) Certification or be able to obtain certification within two (2) years of hire. Must submit a copy of certification with application if already obtained.

· REQUIRED to possess certification as a Traditional Tribal Health Care Worker or be able to obtain certification within two (2) years of hire. Must submit a copy of certification with application if already obtained.

· REQUIRED to obtain and maintain an Oregon Food Handlers Permit within 90 days of hire, (program may assist with application fee), must obtain the permit prior to any food preparation.

· REQUIRED to acquire and maintain BLS certification within 180 days of hire; strongly recommend certification within 90 days of hire; probationary period will be extended for a maximum of 180 days pending certification.

· REQUIRED to model a clean and sober lifestyle both on and off the job.

· REQUIRED to possess and maintain a valid Oregon Driver’s License, (out of state applicants must receive ODL within 90 days of hire), have good driving record and be insurable by the Klamath Tribal Health & Family Services’ vehicle insurance policy. (Must submit copy of driver license with application.)

· REQUIRED to submit to annual TB skin testing and adhere to KTHFS staff immunization policy in accordance with the Centers for Disease Control immunization recommendations for healthcare workers. 

· REQUIRED to submit to a background and character investigation, as per Tribal policy. Following hire must immediately report to Human Resource any citation, arrest, conviction for a misdemeanor or felony crime.

· REQUIRED to accept the responsibility of a mandatory reporter in accordance with the Klamath Tribes Juvenile Ordinance Title 2, Chapter 15.64 and General Council Resolution #2005 003, all Tribal staff are considered mandatory reporters.

Indian Preference:

· Indian Preference will apply. In accordance with Klamath Tribal policy, priority in selection will be given to qualified applicants who present proof of eligibility for “Indian Preference”. (Must submit tribal documentation with application to qualify for Indian Preference).