Administrative Coordinator

Hiring Range: $24.56 - $30.70 USD Hourly 

Compensation will be determined based on education, experience and skills. 

BENEFITS: 

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement; flexible schedules; remote work options; and more. For more information, click here for our Total Rewards summary.  

As an employer of choice, we hope you will feel welcome here. The inclusive environment and culture of dignity and respect are what makes this organization so unique. We appreciate that staff uphold our mission and help provide opportunities for our customers to succeed. 

ESSENTIAL DUTIES: 

• Processes confidential matters, greet visitors, and screens and directs telephone calls 

• Orders supplies and verifies deliveries. Maintains inventory of supplies 

• Distributes mail and documents. 

• Posts agendas and schedules. 

• Oversees data processing.  Prioritizes and forwards media requests. Grants document permissions. Utilizes data entry equipment to store, retrieve, and disseminate information. 

• Communicates department and division information with various internal and external stakeholders, and community partners. 

• Assists in coordinating public meetings.  

• Develops mailing lists and promotional items. Attends staff meetings. Records and manages information discussed in staff meetings. 

• Facilitates communication by coordinating clear dialogue between department and division staff.   

• Participates in planning meetings.   

• Performs administrative tasks in support of the department and division, including producing reports, creating and maintaining documents, and completing projects.   

• Ensures all provided material is accurate. Prepares supplies and materials for staff usage. 

• By position may perform leadwork.  

• Other duties and responsibilities as assigned 

QUALIFICATIONS: 

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience. 

Minimum Qualifications:  

• Experience: Minimum of three (3) years related experience completing administrative coordination for human services, healthcare, behavioral health, social services, nonprofit, government, or another client-service environment. 

• Education: High School Degree or GED 

Preferred knowledge, skills and abilities: 

• Administrative support experience, preferably within a Case Management Agency (CMA), Community-Centered Board (CCB), Human Services, government, or related setting. 

• Knowledge of Medicaid programs and populations served through case management services. 

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and confidential information. 

• Strong written and verbal communication skills with staff, community partners, and the public. 

• Experience coordinating meetings, advisory councils, or committees, including agendas, presentations, meeting minutes, technology, and follow-up. 

• Proficiency with Microsoft Office, databases, electronic records, and other office technology, with strong attention to detail and accuracy. 

• Experience coordinating projects, employee or community events, resource fairs, or other administrative activities. 

• Ability to work independently, take initiative, collaborate across teams, and serve as a resource or liaison for employees and stakeholders. 

Additional Job Information: 

• A valid Colorado driver’s license is required for positions that drive on County Business in either a county or personal vehicle within 30-days of hire or beginning to serve as an intern or volunteer.  

• Offer of employment is contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references for all positions.  

Accommodations Statement: We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring-related accommodations, contact [email protected]. This contact is for accommodation requests only and cannot provide application status updates.