FINANCIAL COMPLIANCE MANAGER

Under general direction, leads Citywide financial compliance, internal control, regulatory reporting, and financial governance initiatives. Develops and monitors policies, procedures, and compliance processes; coordinates grant, debt, audit, and reporting readiness; advises departments; and recommends improvements that strengthen accountability and reduce financial risk. The Manager serves as a central resource for financial compliance matters and may act on behalf of the Finance Director when assigned.The following duties have been provided as examples of the essential types of work performed by positions within this job classification.   Management reserves the right to add, modify, change or rescind work assignments as needed.

• Administers the City's financial compliance program and maintains a calendar of financial, grant, debt, and regulatory deadlines.
• Coordinates required financial and regulatory filings and follows up with responsible departments to support timely completion.
• Develops, documents, and monitors Citywide financial policies, procedures, internal controls, standardized forms, and guidance materials.
• Reviews departmental financial processes, coordinates internal control and fraud-risk assessments, and recommends practical improvements.
• Tracks corrective actions arising from audits, regulatory reviews, self-assessments, or identified control deficiencies and reports unresolved matters to the Finance Director.
• Provides technical guidance and training to departments regarding financial compliance, documentation, internal controls, and accountability.
• Coordinates Citywide grant compliance, including applicable Uniform Guidance requirements, subrecipient monitoring, SEFA preparation, grant closeout, and records retention.
• Monitors grant agreements, funding restrictions, reporting requirements, and supporting financial documentation in coordination with administering departments.
• Monitors debt covenants, loans, continuing disclosure requirements, restricted funds, and related compliance documentation.
• Coordinates documentation and schedules required for annual audits, financial reporting, regulatory examinations, and other external reviews.
• Reviews purchasing and contract activity for compliance with financial policies, procurement thresholds, available funding, grant restrictions, and debt requirements.
• Coordinates with Purchasing, Legal, and  other departments regarding contract documentation, approvals, payment requirements, and financial compliance follow-up;
• Coordinates financial documentation for emergencies and disaster recovery, including expenditure tracking and reimbursement support.
• Supports ERP controls, workflow documentation, business process improvements, data validation, and future financial system enhancements.
• Develops compliance tracking tools and status reports, represents Finance in assigned matters, and performs related duties and special projects.

Managerial/technical/professional:

• Knowledge of governmental finance, internal controls, grant and debt compliance, audit readiness, purchasing and contract compliance, regulatory reporting, policy development, records management, and financial systems
• Strong proficiency in Microsoft Excel, financial systems, and modern ERP environments.

• May represent the Finance Director as needed.

Problem Solving:

• Skill in analyzing problems and identifying alternative solutions.
• Ability to interpret requirements, assess risk, develop practical procedures, coordinate complex projects
• Exercise sound independent judgment.

Human Resource Management:

• Provide training, guidance, and accountability to support staff development and promote consistent, high quality financial practices. 

Communication:

• Works across departments as a technical advisor, coordinator, and monitoring resource.
• Communicate with all organizational levels, maintain effective working relationships.

OTHER JOB CHARACTERISTICS:

• Work is primarily performed in an office environment and requires extended use of a computer and standard office equipment. Work beyond normal business hours may be required for audits, reporting deadlines, emergencies, or other critical assignments.
• The position supports Purchasing and Legal by reviewing financial and compliance considerations but does not replace their responsibility for procurement administration, solicitation management, legal review, or contract ownership. 
• Department directors remain responsible for operating their programs and complying with applicable requirements.

MINIMUM REQUIREMENTS:
Education/Experience:Bachelor's degree in accounting, finance, public administration, business administration, or a related field and five years of progressively responsible experience in government finance, financial compliance, internal controls, grants, regulatory reporting, audit support, municipal accounting, or related work. An equivalent combination of education, training, and experience may be considered. Local government experience is preferred.
Licenses/Certification: Possession of a valid Florida Driver’s License.