- Location
- Lisbon, Portugal
- Workplace
- Onsite
- Type
- Full-time
- Department
- Administration
- Closing date
- Today
- Source
- Workday
Description
Office Service Representative - Fluent in English and Portuguese (f/m/d)
Essity is a global, leading hygiene and health company. Every day, our products, solutions and services are used by a billion people around the world. Our purpose is to break barriers to well-being for the benefit of consumers, patients, caregivers, customers and society. Sales are conducted in approximately 150 countries under the leading global brands TENA and Tork, and other strong brands such as Actimove, Cutimed, JOBST, Knix, Leukoplast, Libero, Libresse, Lotus, Modibodi, Nosotras, Saba, Tempo, TOM Organic and Zewa. In 2024, Essity had net sales of approximately SEK 146bn (EUR 13bn) and employed 36,000 people. The company’s headquarters is located in Stockholm, Sweden and Essity is listed on Nasdaq Stockholm. More information at essity.com.
Are you motivated by delivering exceptional service and making a positive impact every day? Apply now and join us in breaking barriers to well-being.
About the Role
As an Office Services Representative, you will play a key role in ensuring our office environment runs smoothly by delivering high-quality administrative, facilities, and reception services. You will be the first point of contact for employees, visitors, and service providers, helping to create a professional, efficient, and welcoming workplace experience.
What You Will Do
- Office Operations: Coordinate office supplies, equipment, inventory, and administrative support services to ensure efficient daily operations.
- Facilities Coordination: Act as the first point of contact for maintenance, cleaning, office infrastructure issues, and workplace improvements, collaborating with property management and service providers.
- Reception & Visitor Management: Welcome employees, customers, and visitors, manage access procedures, and provide a professional front-desk experience.
- Mail & Logistics: Manage incoming and outgoing mail, packages, courier services, and office deliveries following established procedures.
- Meeting & Workspace Support: Organize meeting rooms, coordinate audiovisual equipment, transportation arrangements, and workplace setups as needed.
- Employee Experience: Deliver facilities onboarding sessions and provide ongoing support to employees regarding workplace services and office-related needs.
- Event Coordination: Support the planning and execution of internal events (meetings, town halls,...).
Who You Are
- Degree in Business Administration, Hospitality, Office Management, or a related field, or equivalent professional experience.
- Previous experience in office administration, office management, reception, facilities coordination, or a similar service-oriented role.
- Basic to intermediate proficiency in Microsoft Office applications.
- Strong communication, organization, prioritization, time management, customer service mindset, proactivity, empathy, and ability to work effectively in a fast-paced environment.
- Fluency in Portuguese and a good working knowledge of English (minimum B2 level).
What We Can Offer You
Our purpose, Breaking Barriers to Well-being, provides meaning to everything we do. Join us to improve well-being for people and drive positive change for society and the environment. At Essity, you'll feel valued, empowered to grow, and challenged to achieve business results in a collaborative and open atmosphere.
Innovate for Good | Excel Together | Be You with Us
More About the Location
You will be part of a friendly, supportive and international office based in Lisbon, Parque das Nações. This full-time position requires full on-site presence to support office operations and employee services.