Administrative Specialist

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Position Summary:

Florida Atlantic University is seeking an Administrative Specialist. - Boca Raton, FL.

The Administrative Specialist provides personalized assistance to new students and their families from admission to graduation. This role works with the community to provide quality transitional experiences that maximize students' ability to achieve their dreams, goals and optimize their potential.

Summary of Responsibilities:

• Orientation reservation system (Campus ESP) – oversight of all incoming student types in reservation platform.

• Lobby Central – log in-person office visits and phone calls.

• Divisional Volunteer Requests – manage event needs for the Department.

• Inventory tracking – oversee the resource closet for events and orientation programs.

• Office supply ordering – oversee the ordering of all office and event supplies needed

• Serve as liaison to the Student Call Center.

• Lead on continuity of operations & emergency response plans.    

• In collaboration with the Director, oversee finances for the Department as a whole.

• Coordinate classroom-use schedule and logistics (including technology requirements),

• Develop tour scripts for student leaders and keep up to date.

• Oversight of all Departmental email accounts.

• Oversight of hold removals for orientation and the career center (career module holds).

• Answer emails and phone calls regarding Fit first-year related registration first-year.

• Supervise front desk staff.

• Report to Director of New Student Transitions & Family Engagement.

• Perform other job-related duties as assigned.

FAU Benefits and Perks 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program. 

• Sick Leave Pool Program. 

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 

• Paid Community Engagement Volunteer Service Day 

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php 

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Minimum Qualifications:

A high school diploma from an accredited institution and five years of experience required.

Salary:

$44,000 USD Annually.

Exempt Administrative Managerial Professional (AMP)

College or Department:

Student Affairs

Location:

Boca Raton

Work Days and Hours:

Monday - Friday 8:00am - 5:00pm. Some weekends and nights.

Application Deadline:

2026-08-17

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.