ACCOUNTING BOOKKEEPER - County Clerk

Verifies all daily revenue received by the County Clerk Courts, Real Property Filings, Vital Statistics, Criminal, electronic recordings, and electronic filings from various revenue reporting systems. Prepares consolidated daily revenue reports and payments made to the Auditors Office. Communicates with all revenue resources to ensure accuracy. Coordinates and documents timely cash drawer audits for all County Clerk locations. Prepares refunds for all revenue intake systems.

1. Interprets and executes Criminal Court orders relating to withdrawal and resolution of cash bond accounts.
2. Issues trust fund and cash bond disbursement checks and reconciles accounts.
3. Prepares daily deposit balance sheets for court fines, bond forfeitures, cash bonds and traffic fines.
4. Prepares consolidated daily revenue reports using spreadsheets.
5. Prepares consolidated bank deposits for the Courts, Real Property and Vital Statistics, verifying with system revenue receipts reports and the consolidated revenue report.  Validates receipt of electronic commerce deposits at the County Depository, balancing to daily revenue receipt systems and consolidated revenue reports.
6. Processes refund checks listed in the County Clerk operating system.
7. Initiates the transfer of positive pay transactions to the County Depository through a secure web transmission.
8. Researches, organizes, and maintains general fund escheatment's for yearly submission.
9. Verifies customer E-Recording ACH confirmations with source receipting system, customer account statement and financial institution and ensures vendor compliance with appropriate E-Recording agreements.
10. Validates credit cards from all payment sources and County Clerk departments with vendor and daily receipting systems insuring accurate posting with financial institution.
11. Verifies civil court electronic transactions with source receipting system, Texas Online and its third-party provider, the credit card vendor and financial institution confirming appropriate transaction fees.
12. Identifies and tracks State Comptroller ACH transactions tracing from source receipting system through the financial institution. Verifies with the appropriate State Comptroller Agency through their website.
13. Acts as Trust Administrator in their absence. Originates manual and automated documentation for trust accounts, interprets, and executes trust court orders, initiates bank transfers issues, and initiates invested and un-invested trust disbursements. Assists attorneys and case parties with trust issues.
14. Creates formal journal entries providing appropriate support and interprets general ledger postings.
15. Answers incoming calls regarding cash bonds, customer refunds, credit card transactions and trust disbursements.
16. Perform cash drawer audits for all locations, on site and off site and verifies cash drawer policies on file for each employee as required.
17. Communicates with customers requesting escrow accounts, obtains signed escrow agreements, and sets up and maintains customer accounts in the system. Monitors escrow account balances daily and notifies Accounting Manager and IT Department when there are discrepancies.
18. Verify entries for all receipt and payment types (e.g. deposits, wire transfers, withdrawals, expenditures and revenue) on bank statements to ensure they are accurate and agree with the financial records.
19. Performs special projects and all other related duties as required.

• Associate Degree in Accounting or equivalent. 
• Minimum three (3) years’ experience in accounting or minimum three (3) years’ experience in computerized accounting environment, including spreadsheets, electronic tills, and word processing applications. 
• Equivalent experience is acceptable in lieu of degree. 
• Experience creating formal journal entries and reconciling, researching, and resolving various electronic payments credit card payments.  
• Adaptable to County Clerk specific computer systems. 
• Ability to work independently and make rational decisions based on state statutes, Generally Accepted Accounting Principles (GAAP) and County policies and procedures.  
• Ability to think independently assessing and resolving nonrecurring issues.  
• Ability to communicate effectively with others both within and outside the department.  
• Must pass background check.  
• Current and valid driver’s license required. 
• Must be bondable.  
• Knowledge of Microsoft Office applications, proficient written and verbal communication skills, and ten-key by touch.

While performing the duties of this position, the incumbent is regularly required to sit, walk, climb, stoop, lift, push and pull.