Program Manager

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The Coral Reef Futures Lab at the University of Miami Rosenstiel School of Marine, Atmospheric and Earth Science is a leading research group focused on coral reef science and restoration. We are seeking a highly organized, detail-oriented Program Manager to support the operational, administrative, and collaborative functions of a dynamic, grant-funded research and restoration portfolio. This role is central to ensuring the seamless coordination of projects, communications, and partnerships across multiple initiatives.

Key Responsibilities
- Coordinate timelines, deliverables, and reporting across multiple active research grants.
- Track and support grant compliance, reporting requirements, and submission timelines.
- Attend grant-related meetings, document key outcomes, and drive follow-up actions across collaborators.
- Facilitate communication among research partners, institutions, and stakeholders to ensure alignment and progress.

- Manage scheduling for the Principal Investigator (PI), including meetings, travel, and key deadlines.
- Manage inbound communications, including high-volume email correspondence, drafting and responding on behalf of the lab or PI when appropriate.
- Oversee administrative processes including permits, purchasing, and university documentation.
- Maintain organised systems for project tracking, documentation, and internal workflows.

- Potential to assist with research and restoration activities as experience and expertise allows, including in the lab and field

Qualifications
- Bachelor’s degree required; preference for marine science, environmental science, biology, or related field.
- Exceptional organisational and time management skills, with the ability to manage multiple priorities simultaneously.
- Proactive, resourceful, and able to operate with a high degree of autonomy.

- Strong writing and communication skills, including professional email drafting and stakeholder coordination.
- High level of attention to detail and ability to anticipate needs in a fast-paced research environment.
- Comfort working with academic, scientific, and institutional processes.

Preferred Attributes
- Experience in program management, research administration, or operations strongly preferred

- Experience supporting grant-funded programs or working within a university or research setting using platforms such as Teams, Slack, Workday

- Experience in coral reef research, marine conservation, or environmental science

 

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Job Status:

Full time

Employee Type:

Staff