Administrative Assistant - Production

Description

The Production department is the PETA Foundation’s creative hub for all print materials, from vegan starter kits and educational leaflets to eye-catching billboards, costumes, and props for our iconic street-theater demonstrations. Our team of project managers, coordinators, assistants, and in-house designers collaborates closely with one another and with external agencies and creatives to bring powerful, mission-driven visuals to life. Together, we produce a wide range of compelling assets that support outreach, advocacy, and campaign initiatives across multiple platforms.

Position Objective:

As an Administrative Assistant in the Production Department, you will be responsible for the day-to-day administrative needs of the department and will help facilitate the work of all team members

Primary Responsibilities and Duties:

• Perform clerical duties for the Production team

• Prepare check and credit card expense reports, ensuring prompt payment of all invoices

• Run departmental errands, 

• Maintain department print archives, arrange per Production SOP

• Perform general correspondence, Act as a liaison between the department, literature and the mailroom

• Assist with the organization of the department’s Asana, Starchive, Sharepoint, and Dropbox sites

• Assist with the coordination of small print projects 

• Assist Production Coordinators with project-specific research

• Assist with printing, assembling, and maintenance of demonstration materials, costumes, and props 

• Perform quality control and check-in procedures for new print pieces 

• Perform any other duties assigned by the supervisor

Requirements

• High school diploma or GED

• One year of office experience 

• Demonstrated proficiency with the Microsoft Office software suite

• Demonstrated effective research skills

• Demonstrated organizational skills, reliability, and accuracy

• Demonstrated excellent written and verbal communication skills

• Proven ability to work independently and manage multiple tasks simultaneously

• Proven ability to work well under pressure and meet deadlines

• Ability to lift and carry up to 50 lbs. on a regular basis 

• Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record

• Commitment to the objectives of the organization

Application Deadline: 

Applications for this position will be accepted until June 10, 2026.

We may fill this job opening before the deadline if we find a qualified candidate.