Accounts Payable Specialist

ABOUT ROCK FORCE

RockForce is the trusted team setting the stage for the greatest moments in live events. With a legacy built on the unification of nine industry leaders, we bring decades of expertise to seamlessly execute concerts, festivals, sporting events, live broadcasts, award shows, and corporate activations.

Through integrated event production, workforce solutions, innovative technologies, and payroll services, RockForce delivers precision, efficiency, and reliability at every scale.

Our people are the magic-united by passion and skill, we operate as one unstoppable force to ensure every event is executed with professionalism, care, and an unwavering commitment to safety and compliance.

Join us as we head into one of the most exciting eras in the live entertainment industry!

 

JOB DESCRIPTION

The Accounts Payable Clerk supports daytoday accounts payable operations under the direction of the Accounts Payable Manager. This role is responsible for invoice processing, expense and reimbursement support, vendor communication, and assisting with monthend close activities.

This is a hands-on, detail-oriented role based in Whites Creek, TN that requires a majority in-office presence to support close collaboration with Accounting, Payroll, and Operations teams.

 

Key Responsibilities and Focus Areas

 

Invoice Processing

 

• Receive, review, and process vendor invoices for accuracy and completeness
• Code invoices to the appropriate general ledger accounts, projects, and entities
• Match invoices to supporting documentation and required approvals
• Enter invoices into the accounting system in a timely manner

 

Expense Reports & Reimbursements

 

• Assist with processing employee expense reports and reimbursements
• Review expense submissions for documentation and policy compliance
• Support corporate credit card expense processing and reconciliation
• Communicate with employees regarding missing receipts or required corrections

 

Vendor Support

 

• Assist with vendor setup and maintenance, including required documentation
• Respond to basic vendor inquiries regarding invoice status and payments
• Help resolve invoice discrepancies and payment issues

 

Payment Support

 

• Assist with preparation of weekly or scheduled payment runs
• Ensure payments are processed accurately and on time
• Maintain organized records of invoices, approvals, and payment documentation

Month-End Close Support

 

• Assist with accounts payablerelated monthend close tasks
• Support accrual preparation and reconciliations under AP Manager direction
• Ensure expenses are recorded in the correct accounting period

 

General Support & Controls

 

• Maintain organized AP files and supporting documentation
• Follow established internal controls and procedures
• Identify issues or inefficiencies and escalate to the AP Manager
• Provide general administrative support to the accounting team as needed

 

Qualifications

Core Competencies

 

• 1–3 years of accounts payable or general accounting experience
• Strong attention to detail and accuracy
• Basic understanding of invoice processing and expense reimbursements
• Ability to manage multiple tasks and meet deadlines
• Strong communication and organizational skills

 

Preferred Skills

 

• Experience in a projectbased, services, staffing, or payroll environment
• Familiarity with corporate credit card and expense reporting programs
• Experience in a multientity accounting environment

Work Environment

 

• This role is primarily in-office at RockForce's Whites Creek, TN location.
• Close collaboration with Accounts Payable, Accounting, Payroll, and Operations teams
• Occasional extended hours during monthend close or highvolume periods

 

Location: 3 days in-office (Whites Creek, TN)

 

WHY ROCKFORCE

We don't just staff events - we build careers. RockForce is committed to attracting, retaining, and developing the best talent in the business. Our crews benefit from:

• Competitive Wages
• Eligible employees may participate in comprehensive health, dental, and vision insurance plans, as well as a 401(k) plan, once qualification requirements are met.
• Opportunities for professional development and advancement
• Gain handson accounting experience in a fastpaced environment
• Work closely with experienced accounting leadership
• Opportunity for growth and advancement within the accounting team

 

This commitment makes RockForce an employer of choice in the live event industry.

 

LET'S BUILD SOMETHING TOGETHER!

EQUAL EMPLOYMENT OPPORTUNITY

RockForce strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, RockForce will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, RockForce also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact Human Resources to request the opportunity to participate in a timely interactive process. We will also provide reasonable religious accommodations on a case-by-case basis.

 

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. RockForce reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. RockForce may require an employee to perform duties outside his/her normal description.

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.