Administrative Assistant 3 - Office of New Student Initiatives and Fraternity and Sorority Life

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or [email protected].

Job Description

The Office of New Student Initiatives (NSI) and Fraternity and Sorority Life (FSL) at the University of Nevada, Reno is seeking a dynamic, customer-service oriented Administrative Assistant 3. **This position does not provide layoff rights and is contingent upon funding. **

The Administrative Assistant 3 will provide administrative support to NSI and FSL and serve as the main point of contact in the front office. This position serves a critical role as office manager and has a unique opportunity to positively promote campus life and help students and their families establish a connection and sense of inclusion with the university and the campus. The ideal candidate will be a detail-oriented problem solver who can shine in a fast-paced environment while handling multiple responsibilities, with enthusiasm for working with young adults and their families. This position provides support to departmental programs, personnel, project management, event planning, fiscal management and logistics.

Duties include, but are not limited to:

• Orientation Registration and reporting: Maintain registration management system and processes for 6000+ orientation participants; collect orientation data and run reports for distribution to campus partners; coordinate an integrated email and text communication plan to students and families across multiple orientation platforms; field high volume of phone calls and emails relating to the registration process.
• Maintain event planning, program logistics, and project coordination: Plan and organize recurring projects in coordination with campus partners; coordinate events with campus partners and vendors; provide direct support for the orientation Las Vegas fly-up and fly-down programs; oversee and update files, including maintaining and updating program files, running reports, and troubleshooting issues; track logistical aspects of NSI and FSL programs.
• Provide administrative support: Manage the daily operations of the New Student Initiatives and Fraternity and Sorority Life offices; staff the front desk and greet/direct visitors; order supplies and equipment and track and maintain inventory; provide customer service and problem-solving support to students and guests; compose letters, reports, forms, memorandums, and other related documents; maintain paper and electronic records and files related to office operations, budgets, travel, and other activities; assist with managing and updating content for the NSI suite of web pages.
• Provide personnel support: organize, coordinate, and assist in staff, faculty, and student worker recruitments; manage student worker hiring, documentation, and payroll; train, schedule and supervise student staff; assist in new hire onboarding.
• Fiscal account maintenance: prepare, submit, reconcile, and encumber NSI, FSL and Greek Councils budgets; manage registration and dues payments and refunds; manage purchasing cards and monitor spending; handle travel requests and other related financial transactions.

Essential Qualifications

• Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
• One (1) year of experience as an Administrative Assistant II in Nevada State service; OR
• An equivalent combination of education and experience as described above.

Preferred Qualifications

Candidates with experience in Microsoft Office Programs (Outlook, Excel, PowerPoint and Word), Slate and TDX programs, customer service, accounting and budget management, supervising employees, working in health and human services, orientation, fraternity and sorority life, counseling services, police services and/or similar area(s) are encouraged to apply.

Schedule

The typical work schedule for this position will be Monday thru Friday 8:00 am – 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 27

 

To view the classified compensation schedules, please visit: Classified Compensation.  Select Salary schedule, PP01. In classified service, salary is in Grade and Step. The Grade is determined when the position was created. The Step is determined based on the Nevada Administrative Code. 

 

For more information, visit the Classified Salary Calculator

 

The Perks of PERS

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.  For information on contribution rates, please visit:  NV PERS Contribution Rates

 “I’m so thankful that I followed the path that lead me to a PERS retirement.  I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years.  Even in times of a poor economy, PERS kept it together!  I’m completely secure and confident my retirement will always be there for me.” – Robin F.  

 

• Rich retirement plan - Retirement Calculator

 

Perks of Working at UNR

• Health insurance options including dental and vision - Health Insurance
• Life insurance, generous annual and sick leave - Classified Benefits
• E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

Grants-in-aid for Classified Employees

The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grants-In-Aid Benefit

 

Classified Employee Family Opportunity Program

The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program

 

Contact Information

Nikole Nichols at [email protected]

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected].

 

Attach the following attachment(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (optional)

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

Posting Close Time
This posting will close at 12:00 am on the date listed below. The posting will no longer be available to apply to after 11:59 pm the day prior.
 

 

Posting Close Date

10/31/2026

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

  

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

  

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

  

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

    

Schedules are subject to change based on organizational needs.

The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). 

About Us

The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries.

Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times’ “Top Colleges for Economic Diversity.”

Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada’s first medical school – the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.

The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University’s physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty.

Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google’s TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation.

In 2023, the U.S. Department of Commerce’s Economic Development Administration (EDA) announced that Nevada – led by the University of Nevada, Reno – was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs). Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada’s Tech Hub will strengthen America’s lithium batteries, critical elements and other electric vehicle materials industry sectors within the state.

Through its commitment to high-impact education, world-improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world.

The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.

Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement – all while remaining one of the best values in American higher education.

For more information, please visit the University’s website.

University of Nevada, Reno