Procurement and Logistics Officer (RISE Project, Vietnam)
Corus International (formerly IMA World Health)
- Location
- Hanoi, Hanoi
- Type
- Full-time
- Department
- Operations
- Experience
- 3+ years
- Education
- Bachelor
- Source
- ApplicantPro
Description
The Organization:
Lutheran World Relief, which is part of Corus International, has been present in Viet Nam since 2026. Corus International is the parent of a family of world-class organizations working to deliver the holistic, lasting solutions needed to end extreme poverty once and for all. We are a global leader in international development, with 150 years of combined experience across our brands. Our nonprofit and for-profit subsidiaries include IMA World Health and its fundraising brand Corus World Health, Lutheran World Relief, CGA Technologies, Ground Up Investing, and Farmers Market Brands. In Viet Nam, Corus operates under Lutheran World Relief. Our more than 400 employees around the globe are experts in their fields and dedicated to helping the world's most vulnerable people break the cycle of poverty and lead healthy lives.
At Corus we believe that good only grows stronger and we reflect that belief in our workplace culture. We value every employee's specialized area of expertise and nurture professional growth. We promote an engaging and supportive work environment, where employees feel enabled and driven to innovate, learn and collaborate. And because our subsidiaries often function as partners, our employees have the opportunity to work across our enterprise family.
Job Brief:
Position Summary: This position will be an employee of Lutheran World Relief, for an initial period of 11 months. The project may be extended subject to the availabilty of funding.
The RISE Fund project aims to strengthen disaster preparedness, governance, and resilience in Viet Nam's most vulnerable provinces. The program will run across multiple sectors to reduce humanitarian risks and build inclusive disaster risk management systems.
The program has four interlinked components:
- Emergency Preparedness & Coordination - establishing rapid response teams, provincial search and rescue units, and activating emergency operations centers.
- Shelter & Relief Support - pre-positioning emergency supplies, constructing temporary shelters, and ensuring rapid deployment within 24-72 hours after disasters.
- Health & WASH Services - training health workers, deploying mobile medical camps, distributing dignity kits, and restoring safe water and sanitation systems.
- Protection & Logistics - providing mental health and psychosocial support, safeguarding vulnerable groups, and creating an emergency transportation fund for rapid deployment.
Procurement and Logistics Officer is responsible for procurement activities, administration and logistics coordinating and processes to acquire goods and services in support of the delivery of high-quality programming to the poor and vulnerable. The Procurement and Logistics Officer will successfully coordinate the quality and efficiency of procurement and purchasing activities and ensure stewardship, integrity, transparency, and accountability.
Responsibilities:
Project Operation Support:
Provide administrative, financial, logistics, monitoring, evaluation and implementation support to ensure the effective, timely and compliant delivery of RISE project activities. S/he will work closely with project teams, partners and stakeholders to coordinate operations, track progress and contribute to the achievement of project objectives which include:
- Coordinating project administration and logistics, including event and workshop arrangements, travel coordination, meeting scheduling, minute taking and project documentation.
- Monitoring project implementation progress and follow up on action items in close collaboration with project leads and relevant stakeholders.
- Providing project-related finance support, including preparing advance requests, consultant contracts in compliance with organizational policies, approved budgets and donor requirements.
- Maintaining accurate records of project activities, participant attendance and related expenditures, including travel, accommodation and per diem costs.
- Participating in field visits and monitoring activities to support project implementation and partner engagement and contribute recommendations for project improvements where appropriate.
- Assisting in the planning and implementation of project activities, including capacity-building initiatives, training, workshops, events and campaigns conducted both online and in person.
Procurement Planning and Operations:
Support the Team Lead in planning, processing, and monitoring procurement activities for assigned project (RISE) in compliance with LWR policies, procedures, and donor requirements including:
- Serving as the primary procurement focal point for the RISE project and coordinate end-to-end procurement activities with project staff, partners, and suppliers until the timely delivery of good and services.
- Supporting the team lead in developing, maintaining, and monitoring procurement plans for assigned project (RISE) in collaboration with project managers and budget holders and ensuring procurement activities are initiated timely and sufficiently, and implementation risks are proactively managed.
- Supporting the Team Lead in reviewing procurement request for completeness and compliance, prepares procurement documentation in compliance with LWR policies and donor requirements.
- Processing procurement-related advances, accruals, payments, and acquittals.
- Maintain complete and accurate procurement files and ensure procurement records, documentation are properly archived in the shared drive and systems, ready for audit and reporting purposes as required.
Procurement Compliance and Vendor Management:
- Manage supplier relationships and contribute to supplier performance evaluation and continuous improvement which includes:
- Preparing vendor setup forms and coordinating with vendors to obtain required registration documents.
- Creating and maintaining vendor information in the system.
- Supporting the annual vendor performance review process.
- Supporting procurement reporting and other procurement-related administrative tasks as required.
Supervisory:
There are no direct reports.
Education & Experience:
- Bachelor's degree in Business Administration, Logistics, Supply Chain, Finance, Accounting, Economics or related field
- Minimum 3 years of progressive responsible experience in administration, procurement, project and financial support, operations, purchasing or administration.
- Experience working in a development program, donor-funded project or international NGO.
- Experience in using acquisition/procurement and contracting application
Knowledge, Skills and Abilities:
- Demonstrated strong understanding of procurement processes, policies, and best practices
- Strong interpersonal skills including communication, negotiation, time management and teamwork skills.
- Demonstrate ability to learn organizational specific systems in procurement and contracting Desirable:
- Proficiency in Office 365 applications including Word, Excel, SharePoint, and PowerPoint. Ability to work effectively both independently and as part of a team.
- Strong team player with excellent interpersonal communication skills.
- Attention to detail and ability to manage multiple tasks simultaneously
- Strong organizational skills
- Professional fluency in English and Vietnamese required.
Physical and Mental Requirements:
- The physical requirements that may be needed to execute responsibilities may include bending, standing, and walking, etc.
- The mental requirements that are essential to satisfactorily executing the responsibilities outlined in this job description include, but are not limited to: learning new tasks, comprehending, and retaining information, completing tasks independently, effectively communicating verbally and in writing, demonstrating proficiency in using computer software to perform assigned tasks.
Other Duties:
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities for the position. Duties, responsibilities and activities may change at any time with or without notice. All positions are required to perform any additional tasks assigned by the supervisor. Global positions that are bound by contracts will not be changed without notice and approval.
Working Conditions, Travel and Environment:
- LWR has an in-person work policy, with all employees reporting to the office Monday through Friday The employee must be available to work outside normal office hours or on the weekends as required.
- This position must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in different locations, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.
- If applicable, must have authorization to work in Vietnam
As a member of the Corus Family, each employee is expected to:
- Foster a work environment where everyone feels valued and included.
- Support employees' evaluation and promotion processes based on skills and performance.
- Promote a safe, secure, and respectful environment for all members of Corus family, stakeholders in general, and particularly for the communities we serve.
- Follow Corus Code of Conduct helping to prevent any type of abuse including workplace harassment, sexual abuse and exploitation, and trafficking in persons.
- Adhere to the Organizational Core Values
Corus International prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, sexual orientation, protected veteran status, or any other characteristic protected by U.S. or International law.
Skills
ExcelRisk ManagementComplianceProcurementNegotiation
