Grants Coordinator - Pre - Award

Grants Coordinator II - Pre - Award

JOB CLASSIFICATION
Pay grade level: 14
Compensation: up to $76,693. Commensurate with education and experience.
Employee category: Full-Time Staff
Department: President’s Office
Reports to: Executive Director of Foundation
FLSA status: Exempt
Job Code: TBD
Location: Primarily Main Campus, but any other college location as assigned by the appropriate administrator

 

SUMMARY
The Pre-Award Grants Coordinator works with and/or assists with all levels of grants procurement at the local, state, federal, and private levels.  Primary responsibility to seek new grant opportunities beneficial to KCKCC which align with institutional mission and direction.  Serves as a liaison with external organizations the College contracts with for grant pursuits and internal personnel serving as Principal Investigators on assigned grants, and their support personnel. 
 

POSITION DESCRIPTION

• Oversee, manage, and optimize all grant-seeking efforts (pre-award) and related reporting requirements.  Recommend actions to enhance KCKCC grant-obtaining efforts.
• Strengthen and enhance the grant procurement and administration process, overseeing grant fundraising, writing new applications with the support of subject-matter experts, preparing and assisting with preparing progress reports, ensuring compliance with grant regulations, reviewing grant proposals, managing grant databases, engaging with donor agencies, and educating staff on grant procurement policies.
• Collaborate with designated Finance and Operations staff in the support of the grants office for all financial functions related to awarded grants, including budgets, subcontract documents, cost share, and other requirements.
• Provide guidance to ensure that proper controls and best practices are followed in the Grants Office, and provide guidance as needed on the post-award grants process.
• Collaborate with the Controller or designee to document payments and expenditures.
• Research and pursue new grant funding opportunities to meet identified goals and needs.
• Act as liaison between contracted external grant agencies and appropriate college personnel.
• Provide a high level of customer service in answering questions and gathering information.
• Develop and foster internal and external customer relations.
• Other duties assigned by the Executive Director of the Foundation or the College President.

KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrated ability to review grant and external funding proposals, ensuring that completed proposals meet all internal and external requirements before submission.
• Ability to collaborate with College departmental staff on the preparation of grant and contract proposals to be submitted to external sponsors.
• Ability to efficiently complete administrative setup of grants and contracts in the financial system utilized by the College.
• Knowledge of financial record-keeping procedures and financial integrity protocols.
• Excellent verbal and written communication skills, along with strong interpersonal and relationship-building abilities to prioritize, negotiate, and collaborate with various internal and external stakeholders.
• Detail-oriented, with excellent organizational and problem-solving skills and the ability to manage multiple projects and quickly shift priorities as needed.
• Ability to prioritize project deadlines in a self-directed environment.
• Proven ability to manage sensitive and confidential issues, exercising independent judgment, discretion, and confidentiality as required.
• Possess the ability to cooperate and contribute in a team environment, as well as successfully work individually with limited oversight.
• Ability to develop and maintain excellent working relationships and establish credibility with all levels of employees in the organization.
• Proficient in MS Office Suite (Excel, Outlook, PowerPoint, and Word).

MINIMUM QUALIFICATIONS

• Bachelor's or higher degree OR equivalent combination of education and experience. 
• Two (2) years of successful experience in federal and/or state grant writing, grant management, and grant reporting.
• Two (2) years of experience (can be concurrent) in handling various accounting tasks, such as accounts payable, accounts receivable, general accounting/bookkeeping, and cash handling, and utilizing computerized accounting software, including Microsoft Office.
• Two (2) years of experience generating reports and reconciling accounts.
• Proficient in operating a 10-key with speed and accuracy, along with strong computer skills.

PREFERRED QUALIFICATIONS

• Bachelor’s or higher degree in accounting, Finance, or closely related field.
• Two (2) years of administrative experience, specifically with career and technical education grant writing.
• One (1) year of supervisory experience.

WORKING CONDITIONS
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and occasionally push or lift items. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

WORK SCHEDULE
40 hours per week. Must be able to work a variable schedule/hour to meet operational needs. May require evening and weekend hours.

TO APPLY:

Visit www.kckcc.edu and click on CAREERS for a list of available positions.

• Read the job announcement carefully noting the initial screening date, minimum qualifications, and required information. Note that information contained in your application materials will be used to determine if you meet the minimum qualifications for the position. Make sure you complete/submit all the documents listed as required.
• If the position lists a required transcript (during the application process) unofficial transcripts may be submitted. However, please note that upon selection for hire, you will be required to submit official transcripts.
• Ensure that your transcripts show that a degree was awarded or conferred if you are stating that it is your highest level of education completed. If you certify your level of education and it cannot be verified from your transcript(s), your application may not be referred to the selection committee.
• Foreign degrees are acceptable provided they have been translated and/or shown to have equivalency to a United States: Associate, Bachelor, Master, or Doctorate level degree.
• Documentation verifying completion of a degree, course work within a discipline, or other educational criteria should be electronically attached (uploaded) to your application.
• Three (3) professional references with phone number and email addresses are required.
• A college selection committee is responsible for application review and interviews. The final candidate(s) selected to be hired will be made by the hiring manager.
• Successful completion of a background check on all persons recommended for employment is required Individual hiring departments may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process.

***This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.
 

KCKCC is an Equal Opportunity Employer