Executive Assistant

Description

The Executive Assistant provides high-level administrative support to C-Suite executives within a substance abuse and behavioral health organization. Based at the corporate office, this role is responsible for managing complex calendars, coordinating meetings and travel, preparing reports and presentations, handling confidential information, and serving as a key liaison between executives and internal/external stakeholders. The ideal candidate is detail-oriented, professional, and experienced in supporting senior leadership within a fast-paced, mission-driven healthcare or behavioral health environment. Strong organizational skills, discretion, and the ability to manage competing priorities are essential.

Essential Duties and Responsibilities: (The following list outlines key responsibilities and is not exhaustive)

• Supports owners with day-to-day administrative tasks and special projects.
• Manages executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepares agendas, organizes logistics, and records minutes for internal and external meetings.
• Conducts basic research as needed for reports, presentations, and initiatives.
• Handles incoming calls; screens and routes as appropriate.
• Responds to inquiries and ensures prompt resolution or appropriate escalation.
• Coordinates correspondence, document handling, and package delivery.
• Maintains confidential files, records, and executive-level documentation.
• Anticipates the needs of executives by proactively preparing relevant materials.
• Performs general clerical support and other duties as assigned.
   

Supervisory Responsibilities:

•  None 

Who is Axiom Care?

Founded in 2012, Axiom Care is a Phoenix-based behavioral health organization that aims to ensure every Arizonan has access to compassionate, effective substance use treatment. With facilities in Maricopa and Pinal Counties, we offer comprehensive services including 24/7 observation, inpatient detoxification, residential treatment, outpatient treatment, and recovery housing with a focus on underserved populations.

Beyond our full-continuum community programs, we proudly operate specialty programs for the justice-involved (in partnership with ADCRR), for members of the Navajo Nation (in partnership with the Navajo Department of Health), and for Veterans (McCain Veteran Center).

Together, we’re building a future where compassionate care is accessible to all – come be a part of it!

What we offer

· Medical, Dental, and Vision

· 401(k) with up to 3.5% match

· Paid time off (PTO), paid sick time, and paid holidays

· Tuition Reimbursement

· Reimbursement for CMEs

· Free criminal record clearance for eligible justice-impacted staff through a partnership with Rasa Legal

· Employee Assistance Program (EAP)

· Voluntary benefits including group term life, voluntary term life, AD&D, short term disability, and accident coverage

Requirements

Requirements and Abilities:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and timekeeping software
• Excellent organizational and time-management skills
• Ability to manage multiple tasks with accuracy and efficiency
• Strong interpersonal and communication skills, both verbal and written
• Ability to handle sensitive and confidential information with discretion
• Proficient in the use of standard office equipment (printer, scanner, fax, etc.)
• Professional writing ability, free of spelling and grammatical errors
• Strong analytical and reading comprehension skills
• Willingness and ability to work flexible hours, as needed

Education and Experience:

• High school diploma or equivalent required
• Associate’s degree or administrative certification preferred
• Minimum of 3–5 years of experience supporting senior or executive-level staff, preferably in healthcare, behavioral health, or nonprofit sectors
  

Physical Requirements:

While performing the duties of this job, the employee is frequently required to:

• Walk, stand, use hands, reach, talk, and hear
• Occasionally sit, climb, stoop, kneel, or crouch
• Reasonable accommodations may be made for individuals with disabilities

Disclaimer

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions