Administrative Assistant

Join the City of Mountain View and become part of a professional, service-driven team dedicated to enhancing public safety and strengthening community partnerships. The Police Department is committed to delivering exceptional service through collaboration, integrity, innovation, and respect. Within the Community Services Dept., the Center for the Performing Arts team is responsible for bringing the arts to life for the community to enjoy. From live performances across all genres and behind-the-scenes logistics management to celebrating the City's milestones, this team is bringing the passion of the arts for the community to enjoy. In these roles, you will contribute to the department's mission while working in a fast-paced, team-oriented environment that values accountability, continuous learning, and a commitment to serving the diverse Mountain View community. If you are motivated by meaningful public service and enjoy making a positive impact every day, we encourage you to apply.

We’re seeking highly motivated, reliable, and skilled professionals to join the City of Mountain View as Administrative Assistants. These roles are part of dynamic teams within the Police Department and the Performing Arts Division, providing vital support to departmental initiatives, office reception, and customer service for both staff and the community.

As an Administrative Assistant, you will work in a fast-paced, team-oriented environment with a wide variety of responsibilities and opportunities to contribute to the department's success. If you thrive at multitasking, staying organized, and communicating effectively, this may be the role for you!

The current recruitment will fill two full-time vacancies, one vacancy in the Community Services Department (Performing Arts) and one vacancy in the Mountain View Police Department. It will also establish an eligibility list for future vacancies within the City.

What You'll Do:

Police Department:

• Supporting the Police and Fire Departments' sworn personnel, civilian employees and members of the public
• Preparing documents accurately, coordinating meetings, processing time-sensitive paperwork
• Answer phones and in-person customer questions.
• Maintaining and ordering supplies for the office.
• Invoice processing and routing.
• Creating and keeping files organized for supervisors and assigned personnel.
• Responding to public records requests.

The employee will report to the Executive Assistant and will work closely with other Administrative Assistants, sworn and civilian staff and other City departments. Depending on assignments, the employee may also communicate with outside agencies, vendors, training providers, and members of the public.

Performing Arts Department:

• Supporting the Performing Arts Manager and team with day to day assignments including Budget items, PO processing, deposits and additional miscellaneous tasks
• Prepare Agendas and take minutes for the monthly Performing Arts Committee meetings
• Keeping accurate records of submissions and follow up on outstanding deliverables

The Essentials:

• Two years of increasingly responsible clerical and administrative office support experience.
• Education equivalent to the completion of the 12th grade.

Bonus Points:

• Public sector experience. 
• A bachelor's degree.
• Experience in Finance or comfortable with Financial tasks relating to budgeting and purchase order processing
• Microsoft Office suite experience (Outlook, Word, Powerpoint, etc)

Are We a Match? :

• You are able to juggle various assignments in a fast-paced, dynamic work environment.
• You are detail-oriented and have strong organizational skills. 
• You are customer service savvy – you strive to help people and take initiative to find the answer in creative ways.
• You’re able to work in partnership with customers and departments to make sure their needs are met. 
• You have patience, strong active listening skills and the ability to adapt/respond to diverse needs.
• You can communicate clearly and concisely, both orally and in writing. 
• You are diligent with a b and willingness to learn. 
• You have a gift for organizing and updating files, information and data. 
• You are eager to learn new software programs related to city wide procedures.
• You are able to take initiative and work independently, using good judgment to check in and provide updates or seek additional direction.
• You are excited to improve, model, and market our unique and wonderful workplace culture.

Apply Now:

Submit your application and resume online at governmentjobs.com or to the Human Resources Department, City of Mountain View, 500 Castro Street, Mountain View, CA 94041, (650) 903-6309. Please provide a valid email address on your application. This recruitment will close at 11:59 p.m. on Friday, November 13, 2026. 

Candidates with the most relevant qualifications will be invited to the following process:

• Oral Board Interview Panel (weighted 100%) to be conducted on December 8-9. (subject to change)
• In-person Department Interview on December 15-16 – Select candidates who pass the oral board interview may be invited to meet with staff from the respective Departments for a more in-depth discussion regarding the position and their qualifications. 

Depending on the number of applicants, this process may be altered.

Fine Print. Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of the application. Documentation of the need for accommodation must accompany the request. The City of Mountain View is an Equal Opportunity Employer (EOE). Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. The provisions of this bulletin do not constitute an expressed or implied contract, and any provisions contained in this bulletin may be modified or revoked without notice.