Staff Accountant

Position Description

 

Job Title:          Staff Accountant

Reports To:    Manager of Corporate Accounting

FLSA Status:  Exempt

Location:        Shared Services Office, Irving, TX

 

Summary:

The Staff Accountant supports Corporate Accounting with a focus on general ledger activity, month-end close, expense accruals, allocations, and balance sheet reconciliations across the Company’s legal entities. This role prepares journal entries and supporting schedules, reviews account activity, investigates differences, and helps ensure transactions are recorded in the proper period and financial dimensions.

 

The Staff Accountant collaborates with other shared service departments and operating company accounting teams to obtain support and resolve open items. The role also assists with allocations, accruals, cash reconciliations, audit requests, and improvements to recurring close processes. The ideal candidate is detail-oriented, organized, and able to meet deadlines in a multi-entity environment.

 

Essential Duties and Responsibilities:

General Ledger and Month-End Close

• Prepare and post recurring journal entries, including allocations, accruals, reclassifications, and other assigned close entries.
• Review general ledger activity for completeness, accuracy, appropriate account coding, legal entity, cost center, and accounting period.
• Prepare supporting schedules and analyze monthly account activity and fluctuations, documenting explanations for unusual items.
• Prepare monthly reconciliations for assigned balance sheet accounts, including accrued liabilities, prepaid expenses, clearing accounts, and other general ledger balances.
• Complete assigned month-end, quarter-end, and year-end close tasks in accordance with established deadlines and review procedures.
• Research posting errors and coordinate corrections with Corporate Accounting and operating company teams.

Accruals and Expense Allocations

• Prepare monthly accruals for unprocessed invoices and other assigned expenses using available invoices, reports, estimates, and shared services input.
• Track accrual reversals and subsequent invoice activity to identify duplicates, omissions, and required true-ups.
• Calculate and record shared service and other expense allocations using approved methodologies and supporting data.
• Review allocation drivers, account strings, and entity or cost center coding; investigate and resolve differences before posting.
• Maintain clear workpapers that show the basis, calculation, approval, and period for accruals and allocations.

Cash Accounting and Reconciliations

• Prepare bank and cash account reconciliations for assigned accounts and investigate outstanding checks, deposits, transfers, and other reconciling items.
• Record bank fees, interest, transfers, and other cash-related activity as assigned.
• Coordinate with Treasury, Accounts Payable, and Payroll to research and clear cash differences and confirm appropriate entity coding.
• Review significant or unusual cash transactions and escalate unresolved items under established procedures.
• Assist with cash account documentation, bank confirmations, and related controls as requested.

Cross-Functional and Audit Support

• Partner with Accounts Payable, IT, Safety, and operating company accounting teams to obtain information needed for entries and reconciliations.
• Communicate open close items, proposed adjustments, and supporting questions to the appropriate team members.
• Respond to internal and external audit requests by providing journal entries, account reconciliations, and supporting schedules.

Other Duties

• Maintain regular and consistent attendance as necessary to meet the needs of the business.
• Assist the leadership team and other team members with research and special projects.
• Perform other duties and responsibilities as assigned.
• Conduct oneself in an ethical, legal, and responsible manner at all times.
• Adhere to the policies, principles, and guidance within the Employee Handbook and Code of Conduct.

 

Education/Experience:

Required:

• Bachelors degree in Accounting or related field
• At least one year of relevant accounting experience, preferably including general ledger accounting, journal entries, account reconciliations, or month-end close.
• Working knowledge of accounting principles, accrual accounting, debits and credits, and balance sheet reconciliations.
• Strong attention to detail, organizational skills, and the ability to meet recurring deadlines.
• Proficiency in Microsoft Excel and the Microsoft Office Suite.

Preferred:

• Experience with multi-entity environment.
• Experience with ERP systems; Microsoft Dynamics 365 is a plus.
• Strong Excel skills, including experience preparing accounting schedules and analyzing transaction-level data.
• Corporate or shared services accounting experience.

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essentials functions. The noise level in the work environment is usually moderate. The workplace is in a corporate office environment and the temperature in the work environment is usually moderate. The position’s primary office is the Shared Services, Irving, TX office; however, telework or work at home, on the road, or in a satellite location for portions of the workweek may occur, depending upon project needs and requirements in coordination with your direct supervisor and/or most senior leader of your department. Occasional travel may be required.

 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essentials functions.

Must be able to walk, bend, stand, and reach constantly during a workday.

Must be able to lift 15 – 20 lbs.

Standing for long periods of time (4-5 hours) occasionally

Must be able to travel via plane or car to events