Executive Assistant - Part Time - Remote

We are seeking an exceptionally resourceful Executive Assistant to increase the effectiveness of a fast-moving entrepreneur and CEO.

This is not a traditional administrative role focused only on scheduling meetings and completing assigned tasks. It is a high-trust position for someone with excellent judgment, strong follow-through, intellectual curiosity, and a bias toward action.

Your primary objective is to reduce the number of things the CEO must personally manage, remember, research, coordinate, and follow up on.

You will attend selected business and personal meetings, document decisions and action items, personally execute everything you can reasonably own, assign remaining tasks to the appropriate team members, and follow through until every commitment is completed.

Key responsibilities include:

• Attend selected meetings and produce concise notes organized by decisions, action items, owners, and deadlines.
• Personally execute the maximum reasonable number of resulting action items.
• Assign remaining tasks and rigorously track them through completion.
• Manage the CEO’s inbox, draft communications, surface priorities, and maintain an organized follow-up system.
• Produce a concise daily digest containing important updates, decisions needed, deadlines, and unresolved issues.
• Manage the CEO’s calendar, appointments, reminders, and scheduling conflicts.
• Conduct detailed research involving vendors, talent, partners, services, purchases, healthcare providers, and business or personal decisions.
• Compare options and present clear recommendations covering cost, quality, risks, and next steps.
• Coordinate domestic and international travel, including flights, accommodations, transportation, reservations, itineraries, and supporting documentation.
• Coordinate with vendors, obtain estimates, monitor deliverables, and follow up on late or incomplete work.
• Track financial deadlines, receipts, payments, and administrative documentation.
• Coordinate healthcare, dental, fitness, wellness, and personal appointments.
• Convert voice notes, emails, conversations, and ideas into organized tasks with priorities, owners, and deadlines.
• Document recurring procedures and identify opportunities for automation, delegation, and process improvement.