Asset Management and Revenue Operations Manager

Description

The Fixed Assets & Capital Projects Manager is responsible for overseeing the County's fixed asset program and monitoring construction-in-progress (CIP) projects to ensure fiscal accountability, regulatory compliance, and effective stewardship of County resources. This position serves as the primary coordinator for tracking capital asset acquisitions from project inception through capitalization, including construction projects, infrastructure improvements, facility renovations, and major equipment acquisitions.

The position works closely with Finance, Public Works, Building and Grounds, Purchasing, Department Directors, contractors, and vendors to ensure capital projects are properly budgeted, tracked, capitalized, and reported in accordance with County policies, governmental accounting standards, and applicable laws.

Requirements

 Fixed Asset & Capital Asset Management

• Administer and maintain the County's fixed asset accounting system.
• Ensure proper capitalization, depreciation, transfer, and disposal of County assets in accordance with GASB standards and County policies.
• Establish and maintain asset records for buildings, infrastructure, land improvements, vehicles, machinery, equipment, and technology assets.
• Coordinate countywide fixed asset inventories and physical verification procedures.
• Reconcile fixed asset records with the general ledger and annual financial statements.
• Prepare schedules and support documentation for annual audits and financial reporting.

Construction in Progress (CIP) Project Management

• Monitor and maintain accounting records for all County construction-in-progress projects.
• Track project budgets, expenditures, contract payments, change orders, retainage balances, and funding sources.
• Coordinate with project managers, engineers, architects, and department leaders to ensure accurate financial tracking of capital projects.
• Review project costs to determine eligibility for capitalization and asset classification.
• Manage the transfer of completed CIP projects into fixed asset records upon project completion.
• Prepare periodic reports on project budgets, expenditures, project status, and remaining funding balances.
• Assist with long-range capital improvement planning and project forecasting.
• Verify grant-funded capital project expenditures comply with funding requirements and reporting obligations.

Accounts Receivable & Billing Administration

• Administer and oversee the County's accounts receivable and billing functions.
• Prepare, review, and process invoices for County services, agreements, rentals, permits, reimbursements, and other revenue sources.
• Monitor outstanding receivable balances and ensure timely collection of revenues.
• Maintain accurate customer accounts and billing records within the County's financial management system.
• Reconcile accounts receivable subsidiary ledgers to the general ledger on a regular basis.
• Investigate and resolve billing discrepancies, payment issues, and account disputes.
• Coordinate with County departments to ensure billable services and revenue sources are accurately identified and invoiced.
• Review aging reports and implement collection procedures consistent with County policies.
• Prepare      periodic accounts receivable, collection, and revenue trend reports for management.
• Assist with year-end accounts receivable accruals, audit schedules, and financial statement preparation.
• Ensure compliance with County policies, grant requirements, contractual agreements, and applicable laws related to revenue collection.
• Recommend and implement process improvements to strengthen billing accuracy, collection efficiency, and internal controls.

Financial Reporting & Compliance

• Assist with preparation of the Annual Comprehensive Financial Report (ACFR) and other financial reports.
• Prepare capital asset and CIP schedules for annual audits.
• Ensure compliance with GASB standards, federal and state regulations, grant requirements, and County policies.
• Develop and maintain internal controls related to fixed assets and capital project accounting.
• Analyze financial data and provide recommendations for improving project tracking and asset accountability.

Leadership & Collaboration

• Serve as the County's subject matter expert for fixed assets and capital project accounting.
• Provide training and guidance to departments regarding capital project management and asset tracking requirements.
• Collaborate with County departments to improve financial controls and operational efficiency.

Minimum Qualifications

Education

Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, Construction Management, or a related field.

Experience

• Minimum of two (2) years of progressively responsible experience in governmental accounting, capital project accounting, fixed asset management, or financial administration.
• Experience managing construction-in-progress projects and capital improvement programs preferred.
• Experience with accounts receivable, customer billing, revenue collection, and account reconciliation preferred.

Laurens County is an Equal Opportunity Employer.

Employees of the County of Laurens and applicants for employment shall be afforded equal opportunity in all aspects of employment without regard to race, color, religion, political affiliation, national origin, disability, marital status, gender, sexual orientation, or age. Reasonable accommodation(s) may be available to employees or applicants of this position under the ADA/ADAA if given prior notice by the employee or applicant.

The information contained within this document indicates the general nature and level of work to be performed by an employee within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, or work required of employees assigned to this position.