HR Coordinator (6-Month Term Contract)

Location: Downtown Ottawa, ON (Hybrid/In-Person - work from home Friday)
Employment Type: Full-Time 6-Month Contract
Anticipated Start Date: July 27, 2026
Salary: $35 - $39

Position Summary

Our client is seeking an HR Coordinator for a 6-month contract opportunity to provide administrative and operational support to their Human Resources team. This role will support key HR functions, including recruitment, onboarding, employee inquiries, HR administration, policy implementation, and compliance initiatives.

The successful candidate will contribute to the smooth delivery of HR programs and processes while ensuring alignment with Canadian employment legislation, organizational policies, and best practices.

Key Responsibilities

Recruitment & Onboarding

• Coordinate job postings while ensuring compliance with human rights and employment equity principles
• Schedule interviews and support candidate communication throughout the recruitment process
• Assist managers with interview coordination and recruitment activities
• Coordinate reference checks as required
• Support new employee onboarding, including orientation, policy acknowledgements, and mandatory training
• Ensure completion and maintenance of employee documentation, including TD1 forms, direct deposit information, and emergency contact information

HR Administration & Support

• Provide administrative support for the implementation of a new HR policy platform
• Assist with employee training assignments and tracking
• Maintain accurate HR records and documentation
• Support day-to-day HR administrative activities and employee inquiries

Compliance & Policy Support

• Support compliance with applicable employment legislation, including:
  • Canada Labour Code
  • Occupational Health and Safety regulations
  • Human Rights legislation
  • Accessibility legislation (including AODA, where applicable)
• Assist with updating, communicating, and implementing HR policies
• Support workplace accommodation processes in partnership with management and HR leadership

Qualifications & Experience

• Post-secondary diploma or degree in Human Resources, Business Administration, or a related field
• 1–3 years of experience in an HR Coordinator, HR Assistant, or administrative HR role
• Knowledge of Canadian employment legislation (provincial or federal experience considered an asset)
• Experience working with HRIS and payroll systems; experience with BambooHR and/or ADP is considered an asset
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook

Skills & Competencies

• Strong organizational and time management skills with the ability to prioritize competing deadlines
• High level of accuracy and attention to detail
• Ability to manage confidential employee information with professionalism and discretion
• Excellent communication and interpersonal skills
• Strong customer service orientation and ability to build positive working relationships
• Ability to exercise sound judgment when handling sensitive HR matters

Working Conditions

• Hybrid/in-office work environment based in Ottawa, ON
• Full-time, 6-month contract opportunity
• Anticipated start date: July 27, 2026
• Occasional periods of increased workload during recruitment, onboarding, and HR project initiatives

Diversity, Equity & Inclusion

Our client is committed to building a diverse and inclusive workplace that reflects the community they serve. They value the unique perspectives and experiences of all employees and strive to create an environment where everyone feels respected and supported.

Preference will be given to Indigenous applicants. Verification of Indigenous identity will be required.