Student Assistant (work-study)

Job Posting Title:

Student Assistant (work-study)

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Hiring Department:

Department of Neuroscience

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Sep 01, 2026

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Position Duration:

Expected to Continue Until Dec 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Department of Neuroscience in the College of Natural Sciences is looking for a reliable Student Assistant to provide daily administrative support.

The selected candidate will receive training . A work-study award for academic year 2026-27 is required.

We are looking for someone who can commit between 15 and 19 hours per week, Monday through Friday, with specific days: Monday, Wednesday, and Friday afternoons.

Hours: between 9am and 5pm

Purpose

To assist Neuroscience departmental staff with daily administrative support as outlined below.

Responsibilities

Administrative support:

• Assist with coordination of daily laboratory package deliveries, including receiving packages from various carriers, following appropriate check-in procedures, and communicating with purchasing staff to ensure accurate records are maintained

• Sort and distribute incoming mail to departmental mailboxes; notify recipients of urgent mail and re-route incorrectly addressed mail

• Assist with management of departmental social media accounts, including creating and posting content for Instagram and Facebook, as assigned

Event Coordination:

• Assist departmental staff with set-up and preparation for seminars, faculty lunches, and other events, as required

• Receive food deliveries and ensure they are delivered to the appropriate location; assist with set-up as needed, prepare coffee for Neuroscience Seminars, and assist with cleanup as needed

Processing:

• Assist with processing of payment vouchers, as needed: training in UT Define and Smartsheet will be provided to help ensure payments are processed accurately and in a timely manner

Required Qualifications

• Work-Study award for the 26-27 academic year is required

• Enrollment at UT-Austin as undergraduate student for at least 6 hours per long semester (excluding summer)

• Ability to work independently and problem-solve independently

• Project a professional demeanor

• Strong written and verbal communication skills

• Working knowledge of Microsoft Office programs (Word, Excel, PowerPoint, Outlook)

Preferred Qualifications

• Experience with Smartsheet is a plus

Hourly Rate
$15.00

Working Conditions

• Typical office environment

• Use of manual dexterity

• Repetitive use of a keyboard at a workstation

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.