Accounts Payable Representative

Company: RS Breakers & Controls

RS Breakers & Controls is an Original Equipment Supplier that provides excellent customer service and customized solutions. Our 35,000-square-foot warehouse stocks over 100,000 products, including MCC wrapper/buckets, panel switches, circuit breakers, bus plugs, distribution panel boards, and so much more. We stock products of all amperages and voltages to serve residential, commercial, and industrial needs.

The Position:

This is a full-time sales position based at our location in Mississauga, ON.

Reports to:

This position reports to the President/Owner

Responsibilities

• Process vendor invoices, verify accuracy against purchase orders, and ensure timely and accurate payments
• Manage accounts receivable procedures, including customer invoices, scheduled recurring invoices, and agreement-related billing
• Manage all payment and acceptance methods: cheques, e-transfers, direct deposits, and credit card payments
• Prepare bank deposits
• Prepare monthly reconciliations of bank and credit card accounts
• Work closely with the Controller to complete general accounting tasks, including reporting and monthly/quarterly tax submissions
• Assist with monthly and quarterly reporting: actuals against budget with variance analysis, year-end projections, balance sheets, and cash flow
• Identify issues in reconciliations and AP/AR processes, and recommend process improvements
• Create and maintain a collections procedure; initiate collections on past due invoices
• Ensure all client/customer contact information is accurate and up to date for invoicing
• Support HST/GST filing
• Complete data entry and administrative tasks to organize and maintain the ERP system
• Assist with employee credit card usage and reconciliation
• Other duties as assigned by the Controller and/or the President

Requirements

• 1-2 years of experience in accounts payable, accounts receivable, or general accounting
• Experience with Microsoft Business Central required
• Proficiency in Microsoft Excel and general Microsoft Office suite
• Strong attention to detail and accuracy in data entry and reconciliations
• Good organizational and time management skills
• Ability to work independently and collaboratively with the Controller and finance team
• Strong communication skills for client/customer and vendor interactions
• Post-secondary education in accounting, finance, or a related field is an asset