Administrative Assistant

Overview

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Responsibilities

MV Transportation is seeking an experienced Administrative Assistant. The successful candidate possesses the ability to accurately prepare and process payroll for all project employees on a bi-weekly basis, provide administrative assistance with employee file information, and prepare monthly reports for our client. This position will require working closely with the Accounting Manager and Division Manager to ensure all project staff hours are processed effectively and efficiently. 

 

Job Responsibilities: 

• Enter all payroll information on a daily basis in appropriate software, making note of potential pay discrepancies and ensuring accuracy of employee time data.
• Maintain accurate payroll template to ensure all hours are paid and accounted for.
• Distribute paychecks on a bi-weekly basis.
• Prepare daily and weekly reports for Accounting Manager and General Manager comparing revenue hours and payroll hours to count specified hours.
• Address employee concerns regarding hours worked, pay rates, taxes, garnishments, and paycheck discrepancies.
• Ensure accuracy of payroll accounting in general ledger and monthly financial statements.
• Update and maintain payroll related employee file information.
• Accurately and efficiently process wage and salary increases. 
• Provide timely updates to employees through memoranda and other means.
• MS Office platform and general knowledge of windows-based computer operating systems. 
• Excellent written and oral skills. 
• Ability to multi-task and prioritize workload. 
• Other administrative duties as assigned. 

Qualifications

Talent Requirements:

• High School diploma or equivalent. 
• Data entry, payroll processing, clerical experience.
• Strong organizational skills.
• General knowledge of windows-based computer operating systems.
• Three (3) years relevant experience preferred. 
• Ability to read, write and speak English. 
• Ability to communicate effectively on all levels. 
• Excellent customer service skills. 
• Ability to work independently and follow directions. 
• Ability to maintain a safe and organized work area. 
• Must always have a professional appearance and demeanor. 
• Must adhere to local attendance policy. 

Starting pay rate: $28.55/hour

 

MV Transportation is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.  The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants. 

 

Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment.

 

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