Finance Office Secretary

Secretary

Finance Department

Job Description

Reports to: Finance Director and Assistant Director

Classification: Full-Time / Non-Exempt

Salary: $32.19 - $33.99 per hour

Grade: 3

General Description:

Under general supervision of the Director of Finance, performs various administrative duties for the finance department; performs additional duties as assigned.

Essential Functions:

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.

Primary Responsibilities:

• Responsible for processing accounts receivable and completed accounts payable checks for the City, and accounts payable function for the Pool and Library.
• Assists Water Billing Clerk with processing service orders, computing water and sewer billings based on meter reading, preparing notices for delinquent accounts, problem meters, accepting payment for water bills.
• Process and import daily online payments into utility billing software and reconcile utility bill deposit listing to deposit slips.
• Receive, verify, and record City department deposit envelopes in receipt book.
• Prepares and sends business license renewals for Tobacco, Liquor, Special Events, and Gaming Terminals.
• Prepares and analyses utility billing reports as needed.
• Assists the Finance Director with various reporting and special projects.
• Analysis of all water billings, service orders and meter reading reports.
• Answers department telephone and assists with billing, concerns.
• Fields requests and concerns for garbage, recycle, and yard waste carts.
• Operates various office equipment including, but not limited to, personal computer, fax machine, telephone, and copy machine.
• Types, copies, collates, and faxes reports and other written correspondence for department.
• Performs other duties as assigned.

Minimum Qualifications:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education and Training:

Equivalent of a High School Diploma

Experience:

Three (3) years of experience in clerical work.

License or Certifications:

Valid Driver's License

Knowledge, Abilities & Skills:

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

• Knowledge in operating Microsoft Windows-based desktop computer and software programs
• including Word, Excel, and the City's Enterprise Resource Planning (ERP) software in order to perform duties.
• Knowledge of record keeping and file maintenance.
• Knowledge of city ordinances, procedures and regulations.
• Knowledge of office procedures.

Ability to:

• Ability to use business arithmetic and English in an effective manner.
• Ability to make mathematical computations rapidly and accurately.
• Ability to use and operate basic office equipment, in an efficient manner.
• Ability to use a personal computer and understand all software in order to perform duties.
• Ability to effectively communicate with those contacted throughout the course of the workday.
• Ability to maintain effective working relationships with other departments, agencies, employees, supervisors, and the public.
• Ability to type 50 words per minutes is preferred

Skill In:

• Skill in effective oral and written communication.
• Skill in dealing with confidential material.

Working Conditions:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions

Environment:

Work is performed primarily in a standard office setting with some travel to different sites and locations

Physical:

There is a frequent need to, sit, talk or hear, use hands to finger, and perform other similar actions during the course of the workday. There is some need to walk around or stand in the case of greeting visitors.

Benefits Offered for This Position:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Health Savings Account
• Flexible Spending Account
• Deferred Compensation Plans
• Competitive Salary
• Direct Deposit
• Paid Time Off
  • Vacation
  • Personal Days
  • Sick Time
  • Holiday Pay
• Illinois Municipal Retirement Fund (IMRF) Pension Plan
• Wellness Plan Participation to Save Money on Health Premiums
• Fitness Center Access