Administrative Coordinator

Job Description:

The Administrative Coordinator for the Center on the Biology of Aging provides high-level administrative and operational support to the Director and its faculty including complex project management, laboratory research support, instructional and professional activity support, and event planning. This person will serve as the lead contact representing the Center, which includes over 30 faculty across Brown University departments and to VIP guest speakers including rising star scientists the Center wants to recruit. Duties include processing orders for Center faculty laboratories, event planning, developing and maintaining the Center’s website, maintaining publication data bases, scheduling and planning travel arrangements, monitoring of account budgets, reconciliation of ledgers, invoices and purchase orders, processing of invoices and expense reports, course support, manage listserv/Center on the Biology of Aging email, takes meeting minutes, manage director’s calendar, and other administrative and operational support duties. This person may also be asked to assist in ad-hoc projects as needed, including backup for departmental events.

Job Qualifications:

Education and Experience:

• Bachelor’s degree and 1-2 years administrative support experience, preferably in an educational environment, or equivalent combination of education and experience.

• Previous Workday experience is preferred.

Job Competencies:

• Strong computer skills including Word Processing, Financial Programs, database management and web-based applications.

• Excellent written and communication skills

• Ability to think independently and creatively

• Ability to handle multiple deadlines and projects

• Strong interpersonal skills

• Must be detailed oriented

CRIMINAL BACKROUND AND EDUCATION CHECK REQUIRED.

Note: This position is not eligible for Visa sponsorship from Brown University.

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date:

2026-07-20

Job Posting Title:

Administrative Coordinator

Department:

Department of Molecular Biology, Cell Biology and Biochemistry

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid

 

Submission Guidelines:

Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.  

This position is not eligible for visa sponsorship.

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

Still Have Questions?

If you have any questions you may contact [email protected].

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.