Human Resources Assistant

Description

About the Position:

We are looking for someone who is highly detail-oriented, organized, flexible, tech-savvy, self-motivated, and personable. The Human Resources Assistant provides day-to-day administrative support to the Human Resources Department and serves as a professional point of contact for employees, applicants, and managers. This entry-level position supports employee records, onboarding and offboarding, recruitment coordination, compliance tracking, employee communications, and routine HR processes while developing foundational knowledge of Human Resources operations. The position requires a high degree of engagement, productivity, confidentiality, and attention to detail to ensure operational excellence.

Schedule:

Monday - Friday: 9:00 am - 5:30 pm

Your Role:

• Provide day-to-day administrative support to the Human Resources Department, including processing paperwork, organizing records, preparing correspondence, and responding to routine inquiries;
• Maintain accurate electronic and paper employee records, personnel files, and employment documentation in accordance with company, federal, state, and accreditation requirements;
• Perform heavy data entry, data processing, data review, and data storing while maintaining accurate HRIS records, trackers, reports, and organizational records;
• Assist with employee file audits and track required licenses, certifications, credentials, training, and other compliance documentation;
• Support onboarding and offboarding processes, including pre-employment requirements, employment eligibility verification, new hire materials, orientation scheduling, separation documentation, and system updates;
• Provide administrative support for recruitment activities, including job postings, applicant tracking, interview scheduling, candidate communications, offer documentation, and recruitment events;
• Respond to routine employee and manager questions by providing approved information or directing inquiries to the appropriate HR team member;
• Complete employment verification requests and assist with unemployment documentation in accordance with established procedures;
• Support routine benefits, leave, payroll, and employee-relations administration under the direction of an HR team member;
• Assist with HR audits, reports, department communications, employee recognition activities, meetings, events, and other HR projects as assigned;
• Maintain confidentiality and protect employee and organizational information;
• Work collaboratively with Payroll and other departments to resolve routine data or system discrepancies;
• Adopt the Mountainside culture of providing a Best in Class Service to all of our clients;
• Comply with Mountainside procedures, policies, and regulations relevant to your role. Undertake relevant training on Mountainside’s policies and procedures as delivered by your manager, Human Resources, or other departments.

Qualifications:

• High School Diploma or equivalent required;
• Associate or Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field preferred;
• Prior administrative, customer service, office, or Human Resources internship experience preferred but not required;
• Experience with Microsoft Office or similar business applications required; familiarity with HRIS, applicant tracking, payroll, or learning systems preferred;
• Excellent attention to detail, organization, and time-management skills;
• Ability to maintain confidentiality and use sound judgment when handling sensitive information;
• Professional written and verbal communication skills;
• Ability to prioritize tasks, follow established processes, meet deadlines, and escalate concerns appropriately;
• Ability to work both independently and collaboratively;
• Customer-service orientation and willingness to learn new systems and Human Resources processes;
• Awareness and sensitivity to addiction, socioeconomic differences, and cultural considerations.

Compensation:

The base rate of pay for this position is $20.00 to $23.00 per hour. Actual pay is determined based on a number of job-related factors including skills, education, training, credentials, experience, scope and complexity of role responsibilities, geographic location, performance, and working conditions.

Benefits:

• Comprehensive benefit package
• Paid Time Off (which increases after 1 year with Mountainside)
• Paid holidays including a Multicultural Holiday
• 401(k) with employer matching
• Free meals while working on the Canaan campus
• Monthly $75.00 wellness reimbursement. Our Wellness Reimbursement benefit is meant to encourage employees to engage in productive self-care to avoid burnout and compassion fatigue.

About Mountainside:

Mountainside Treatment Center is a dynamic, fast-paced and growing recovery facility that values innovation and an obsession with providing Best in Class service to our Clients. Founded in 1998, we are a leading behavioral healthcare provider dedicated to treating alcohol dependency and drug addiction. Accredited by The Joint Commission and CARF for its high standards of care, Mountainside seeks out passionate and talented individuals to join its staff. We believe that every employee, regardless of position, plays a vital role in our success.