Project Support Specialist

About Simpson Thacher & Bartlett

Simpson Thacher & Bartlett is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

Position Summary

The Project Support Specialist supports the planning, execution, and delivery of capital projects across the firm’s portfolio. Working with the Global Real Estate/Workplace Services team (GREWS), consultants, and vendors, the role helps ensure projects are completed on time, within budget, and aligned with business objectives. This role will be located in the New York office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Key Responsibilities

• Maintain active engagement in all phases of projects, including planning, design development, procurement, construction, and closeout.
• Work closely with the broader GREWS team, including leasing, design and operations teams to ensure integrated project delivery.
• Coordinate with cross-functional workstreams, including technology, to ensure alignment of infrastructure, AV, security and digital requirements within projects.
• Monitor project plans, budgets, schedules, contracts, financial reporting and status reports.
• Coordinate project planning, scheduling, and execution activities.
• Coordinate invoice review and process invoices for payment.
• Facilitate project meetings, prepare agendas, document decisions, and track action items.
• Identify project risks, issues, and dependencies and escalate where appropriate.
• Coordinate with internal stakeholders, consultants, contractors, and external vendors.
• Maintain project documentation, records, and governance materials.
• Assist with data gathering, analysis, reporting, and executive presentations.
• Ensure compliance with firm policies, procedures, and design standards.

Education

• A bachelor’s degree or equivalent, preferably in Architecture, Engineering, Construction Management, or related field.

Qualifications

• 3-5+ years of project coordination or project management experience.
• Strong organizational and multitasking skills.
• Ability to manage multiple priorities in a fast-paced professional services environment.
• Excellent written and verbal communication skills. Advanced proficiency in Microsoft Excel, PowerPoint and Word. 

Preferred

• Experience in a law firm, corporate real estate, workplace, construction, or professional services environment.
• Experience managing office buildouts, workplace projects, or capital improvement programs.

Salary Information

NY Only: The estimated base salary range for this position is $100,000 to $120,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

Privacy Notice

For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

#LI-Hybrid