Purchasing Assistant

Overview

The Purchasing Assistant supports the back-office commercial and supply-chain activities associated with coil and galvanized sheet used by the company’s deck manufacturing operations. This position is responsible for entering and maintaining purchase orders, coordinating material movement, monitoring inventory and open orders, supporting imported material receipts, and maintaining coil-allocation data for transactional and project business. The position works closely with traders, vendors, outside processors, manufacturing locations, warehouse teams, traffic, receiving, and Accounts Payable to help ensure the correct material is available at the required location and time. The coordinator will primarily support coil supply for the New Castle, DE and Loudon, TN manufacturing locations, while also coordinating material requirements involving Bristol, PA and Bridgeport, CT. This position builds upon the purchase-order entry, vendor expediting, shipment approval, invoice coordination, inventory tracking, and spreadsheet maintenance.

Responsibilities

• Enter, maintain, and monitor purchase orders for coil, galvanized sheet, and related materials.
• Coordinate coil and sheet supply for the New Castle, DE and Loudon, TN manufacturing locations, including material transfers from Bristol as needed.
• Monitor open orders, inventory levels, and material availability to support production and customer requirements.
• Coordinate with vendors, traders, traffic, receiving, warehouses, and outside processors regarding material deliveries, imports, transportation, and processing.
• Work with vendors and Accounts Payable to investigate and resolve invoice, receiving, and order discrepancies.
• Coordinate stock deck requirements for Bridgeport and support replenishment as needed.
• Maintain coil allocation and inventory data for transactional and project business.
• Analyze material usage and inventory trends to support purchasing, allocation, and stocking decisions.
• Other duties as assigned

Qualifications

• Associate degree in Business, Supply Chain, Purchasing, or related field preferred.
• 1–3 years of experience in purchasing, inventory, logistics, or manufacturing support preferred.
• Proficient in Microsoft Office, particularly Excel.
• Strong communication, organizational, analytical, and problem-solving skills.
• Detail-oriented with the ability to manage multiple priorities.
• Experience with steel, coil, inventory systems, or import practices is a plus. Proficiency in MS Office
• Strong math skills, with ability to understand measurements, fractions, and decimals
• Familiarity with import practices a plus

Physical Requirements:

Regularly required to sit, communicate, and use hands and fingers. Occasionally required to stand, walk, reach, and lift or move up to 40 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

 

Working Conditions: Primarily an office-based position with occasional exposure to warehouse or manufacturing environments, including moving equipment, airborne particles, and varying noise levels. Appropriate safety procedures and PPE must be followed when entering operational areas.

 

Disclaimer: This job description describes the general nature and level of work performed and is not intended to be a comprehensive list of all duties, responsibilities, and qualifications. Responsibilities may change based on business needs.