Business Manager - Procurement

In this Role

We are seeking an experienced Business Manager to support a fast-paced, innovative AI research organization. This role will work closely with business management and research teams to coordinate procurement activities, manage purchase orders, facilitate supplier onboarding, and oversee invoice processing and payment tracking. You will help ensure purchasing activities move efficiently through established processes, maintain accurate financial documentation, and confirm service delivery to support timely and accurate payments.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a structured business environment. You should have experience with procurement, financial operations, accounts payable, and purchase order management, along with the ability to work independently and communicate effectively with internal stakeholders and external suppliers.

Responsibilities

• Create, submit, and manage purchase orders, ensuring accuracy and compliance with established purchasing policies and procedures.

• Coordinate supplier onboarding by gathering required documentation and guiding suppliers through payment setup and compliance requirements.

• Initiate and track various purchasing and payment processes, including QuickPay, virtual payment methods, and other purchasing vehicles.

• Review incoming invoices, validate billing details, and coordinate payment approvals with the appropriate internal teams.

• Track and confirm service delivery, ensuring submitted hours, services, and deliverables are accurate before invoices are approved for payment.

• Process sales tax exemption certificates and coordinate payment term change requests in accordance with company policies.

• Partner with requestors, technical points of contact, compliance teams, and business stakeholders to resolve purchasing and invoicing issues.

• Maintain accurate purchasing records, financial documentation, and payment tracking information.

• Identify opportunities to improve procurement workflows, reduce processing delays, and increase operational efficiency.

• Manage competing priorities while meeting deadlines, service-level expectations, and established business processes.

Qualifications

• Bachelor's degree required.

• 2–3 years of overall relevant professional experience in business management, procurement, financial operations, or a related field.

• Prior experience working within a large technology organization, with previous experience at Microsoft required.

• Minimum of 2 years of experience creating, submitting, and managing purchase orders.

• Minimum of 2 years of experience in financial management or business operations.

• Minimum of 2 years of experience in accounts payable, accounts receivable, or invoice management.

• Experience reviewing invoices, validating financial information, and coordinating payment approvals.

• Strong organizational skills and exceptional attention to detail.

• Ability to manage multiple requests, competing priorities, and time-sensitive tasks with minimal supervision.

• Strong written and verbal communication skills, with the ability to work effectively across multiple stakeholder groups.

• Ability to follow structured purchasing, compliance, and financial procedures.

Preferred Qualifications

• Experience with supplier onboarding, vendor management, and procurement operations.

• Familiarity with QuickPay, VPay, SPR, purchase order workflows, and supplier payment processes.

• Experience working with sales tax exemption certificates and payment term modifications.

• Proficiency in Microsoft Excel, Word, and Outlook.

• Experience using Microsoft Teams, Slack, and internal procurement or financial management systems.

• Experience coordinating with compliance teams and resolving invoice or payment discrepancies.

• Demonstrated ability to identify process improvement opportunities and streamline administrative workflows.

• Experience supporting research organizations, AI teams, or fast-paced technology environments.