Executive Assistant to the VP of Global Ministries - PT

Description

Job purpose

In furtherance of Westminster Theological Seminary’s mission to train specialists in the Bible for service to Christ and his global church, we are looking for a qualified candidate to facilitate ministry both on campus and globally as the Executive Assistant to the Vice President of Global Ministries (EA to the Global VP).

The candidate will be responsible for supporting and maintaining the development of Westminster’s international partnerships and projects. This individual will work closely with the leadership and administrative departments of the Seminary, as well as with our ministry partners around the world. Our ideal candidate excels at communication and problem solving, with strong organizational skills and the ability to work independently.

Duties and responsibilities

Administrative Responsibilities

• Provide calendar, email, and logistical support
• Prepare meeting agendas, record meeting notes, and organize action items for implementation
• Prepare and submit expense reports
• Coordinate with President’s Office on various Westminster initiatives
• Coordinate hospitality for Seminary guests
• Other administrative tasks as requested

Global Ministries Responsibilities

• Coordinate travel arrangements for Global VP
• Support communication within the department and with our global constituents
• Assist in the planning and execution of department events and projects
• Collect prayer requests from Global’s language initiatives for monthly prayer meeting

Stewardship Responsibilities

• Record correspondence with partners and potential partners
• Communicate with and schedule meetings with external constituents
• Prepare materials for donor presentations

Requirements

Skills

• Excellent communication skills (written and oral) and cross-cultural sensitivity
• Strong orientation to detail and an ability to manage multiple tasks simultaneously
• Ability to creatively problem solve and pivot in response to changing circumstances
• Proficiency in Microsoft Office, Google Workspace and general technological aptitude
• Wisdom, confidence, discernment, and discretion in confidential and relational matters

Qualifications

• Bachelor’s degree or higher
• 1+ year of transferable experience
• Some proficiency in another language preferred (especially Korean)
• Some overseas experience preferred 
• Knowledge of Westminster’s distinctives and history

Working conditions

• This position operates in a professional office environment, with an expectation of working on or near campus.
• This is a part-time, non-exempt position requiring approximately 20 hours per week, with the potential to develop into a full-time, non-exempt position based on ministry needs.
• While performing the duties of this job, the employee may be required to sit, stand, walk, and reach.

Westminster Theological Seminary hires only personnel who belong to a Protestant evangelical church and subscribe to Biblical orthodoxy (belief) and orthopraxy (practice). Employees shall affirm their agreement with the historic, trinitarian Christian faith as expressed in the Apostles’ Creed. Otherwise, Westminster Theological Seminary is an equal opportunity employer, dedicated to providing equal employment and advancement opportunities to all individuals, except as specifically allowed by federal and state law, and basing employment decisions on merit, qualifications and training. Westminster Theological Seminary does not discriminate in employment opportunities or practices on the basis of race, color, religion (except as religion is a bona fide occupational qualification), sex, national origin, age, disability or any other classification protected by law.

In accordance with the above paragraph, all employees are required to sign Westminster Theological Seminary's Community Life Policy affirming their commitment to Christian belief and practice as described in the policy.

This is intended to be an accurate presentation of this position. There may be duties and accountabilities that will be presented to an incumbent of this position that are not included in this position description. Position descriptions are subject to on-going changes so as to ensure the organization operates effectively.