ASSISTANT MANAGER, CONTRACT ADMINISTRATION

It's fun to work in a company where people truly BELIEVE in what they're doing!

The Assistant Manager, Contract Administration plays a supporting role in administering pre- and post-contract processes across development projects. This includes preparation of tender documentation, progress claim verification, and assisting in variation orders and cost control. The role ensures that contract deliverables meet project timelines and compliance standards while maintaining effective communication with internal stakeholders and external consultants.

Key Outcomes

• Preparing tender documents

• Preparing progress claims, variation orders, and final accounts.

• Maintains proper contract records and documentation.

• Ensures adherence to corporate policies and statutory compliance in contract execution.

• Supports project teams with timely cost and contract data.

• Facilitates smooth communication between internal departments and external stakeholders.
   

Key Responsibilities

Contract & Tender Support

• Assist in preparing tender documents, specifications, and pricing schedules.

• Coordinate tender clarifications, evaluations, and documentation.

• Checking issuance of Letters of Award and preparation of contract agreements.

Post-Contract Administration

• Assist in verifying contractor and consultant progress claims.

• Support in preparing variation orders and evaluating final accounts.

• Monitor contract performance and ensure compliance with terms.

Documentation & Compliance

• Ensure proper documentation and filing of all contract-related materials.

• Verify that contract activities comply with internal SOPs and statutory guidelines (PAM, CIDB, etc.).

Cross-Functional Coordination

• Liaise with project managers, consultants, and contractors to resolve issues.

• Assist in preparing contract status reports and updates for management.

• Support stakeholder engagement through timely response and clear communication.

Core Competencies & Technical Expertise

1. Technical Competencies

• Contract Documentation – Proficient in preparing and reviewing contract documents and correspondences.

• Tendering Support – Familiar with tender procedures and evaluation.

• Claims Assistance – Able to support assessment of claims and cost-related issues.

• Project Budgeting – Understands basic construction costing and budgeting.

2. Analytical & Execution Skills

• Accuracy & Attention to Detail – Ensures precision in documentation and cost tracking.

• Time Management – Manages multiple tasks across several projects effectively.

• Problem Solving – Identifies issues and proposes practical solutions within scope.

3. Mindset & Behaviour

• Team-Oriented – Works collaboratively across functions and departments.

• Proactive & Reliable – Takes ownership of assigned tasks and follows through.

• Adaptable – Comfortable working in a dynamic project-based environment.

4. Tools & Methodologies (Proficiency on the below is an added advantage)

• Software: Proficient in Microsoft Excel, Word, and Microsoft Project.

• Platforms: Familiar with tendering platforms and contract management systems.

• Compliance: Understanding of QLASSIC, OSHA, and other industry standards is a plus.

Qualifications & Experience

Educational Background

• Bachelor's degree in quantity surveying, Construction Management, or related discipline.

Experience Requirements

• Minimum 4–6 years of working experience in contract administration, ideally in property development or construction.

• Hands-on experience in pre- and post-contract processes.

• Exposure to large-scale development projects is an added advantage.

The selection process may take some time as we carefully consider each talent that comes our way.  Please note that we will only be in contact with successfully shortlisted candidates for the next phase of the recruitment process within 2-4 weeks. We truly appreciate your interest and always look forward to meeting great people who’d like to work with us!