Payroll and Benefits Accountant

Description

ennVee is hiring a Payroll and Benefits Accountant — Warrenville, IL

Do you love owning the details that keep a company running — payroll that lands right every time, books that reconcile clean, and audits that never surprise anyone? ennVee is looking for a Payroll & Benefits Accountant to take the reins on payroll, accounting operations, and benefits administration for our U.S. team.

Who we are: 

ennVee is a global enterprise technology firm with a 25-year track record helping clients modernize on Oracle Cloud, Microsoft Dynamics 365, Salesforce, and SAP. We're ISO 9001 and ISO/IEC 27001 certified, and we build a culture around four things: Impact, Learning, Opportunities, and Support — because we believe in growing our own people as much as we grow our clients' businesses. 

ennVee's current product/service portfolio includes: 

• Application Cloud Services 
• ERP upgrade/implementation/migration 
• Managed Services (Application/Database/Infra) 
• BI & Analytics 
• Digital Consulting Services 

What’s in it for you? 

• Competitive Base Pay  
• Vacation, Sick Leave, and Holiday Pay 
• Employer sponsored Medical, Prescription, Dental, and Vision Insurance 
• Employer paid Basic Life Insurance and Long-term Disability Insurance 
• Supplemental Life and Short-term Disability Insurance 
• 401k Retirement Plan with Match 
• Monthly Communications Allowance 
• Employee referral bonus program 

What you'll own

Payroll Administration

• Multi-state payroll compliance and semi-monthly processing for all employees
• Audit payroll for accuracy prior to processing, ensuring proper compensation, deductions, taxes, stipends, expense reimbursements, and leave balances
• Process new hires, terminations, salary adjustments, and off-cycle payrolls
• Maintain payroll calendars and communicate timesheet deadlines
• Ensure payroll records remain accurate within our Human Resources Information System (HRIS), Paylocity
• Year-end W-2 and 1095 review
• Deduction review, PTO reconciliation, and expense report approval and processing

Benefits Administration

• Administer employee benefit programs including medical, dental, vision, life insurance, disability insurance, COBRA, and 401K retirement plan
• Coordinate employee enrollments, qualifying life event changes, and benefit terminations.
• Conduct benefits orientation for newly hired team members
• Coordinate and support the annual Open Enrollment process
• Benefits initiation and termination, coordinating directly with our broker
• Serve as the primary liaison with insurance brokers, benefit vendors, retirement plan administrators, and third-party administrators
• Reconcile monthly benefit invoices and ensure accurate payroll deductions.
• Monitor employee eligibility for benefit programs
• Assist employees with benefit questions and provide outstanding customer service while maintaining confidentiality

Accounting

• Banking, AP, and AR for our consulting business
• General ledger maintenance and review, job costing, and financial reporting for leadership
• Timesheet review
• Prepare payroll journal entries
• Reconcile payroll-related general ledger accounts
• Reconcile benefit liabilities and employer contributions
• Assist with month-end, quarter-end, and year-end financial close
• Prepare payroll accruals and salary projections
• Support annual budgeting by preparing payroll and benefit cost analyses
• Assist with annual financial statement audits by providing payroll and benefit documentation

Audits & Compliance

• Company insurance audits (workers' comp, business ownership)
• Payroll and 401K audits, and benefits census at renewal
• Ensure compliance with IRS regulations, FLSA, ACA reporting requirements, retirement plan regulations, and applicable wage and hour laws.
• Process payroll tax filings and year-end reporting including W-2 preparation

Systems & Admin

• Company and benefits insurance renewals; 401K administration and compliance
• Onboarding new hires to internal tools (Timesheets, AI Expenses, Project Management Tool) and serving as the point of contact for related bugs, issues, and enhancement requests

Requirements

What you bring

• Bachelor’s degree in accounting, finance, or a related field
• 5+ years of payroll and accounting experience, including hands-on multi-state payroll compliance preferably using Paylocity
• Strong hands-on experience with Office365, AR, AP, General Ledger, reconciliations, and financial reporting.
• Experience using NetSuite
• Comfort learning new systems quickly
• Strong written and verbal communication skills.
• A high level of discretion, accuracy, and follow-through — you don't let details slip